Court Operations Specialist

Fulton County•Various Locations In Fulton County, GA

2d•Onsite

About The Position

Assist the public in matters pertaining to probate and administration of decedent's estates, marriages and firearms licensure and guardianships and conservatorships of adults and minors, provides specialized administrative support to court staff.

Requirements

High School diploma or GED
Two or more years of legal or court-related experience
Knowledge of Legal terminology related to the area of assignment.
Knowledge of Laws, rules, and regulations governing court procedures.
Knowledge of Practices and procedures of the Fulton County Court System.
Knowledge of General office practices, procedures, equipment, and technology.
Skill in delivering high-quality, customer-focused service.
Skill in reviewing documents for conformance with procedural requirements.
Skill in reading and interpreting legal documents.
Skill in keyboarding and data entry.
Skill in using a spreadsheet, database, word processing, presentation, and other software.
Skill in understanding, using and explaining Court-specific computer applications to manage court processes, gather and analyze statistics, and create reports.
Skill in performing general clerical functions.
Skill in identifying and investigating facts of a legal matter.
Skill in resolving problems and making decisions.
Skill in generating enthusiasm and support for program objectives.
Skill in communicating effectively with coworkers, supervisors, legal professionals, and the public.

Nice To Haves

Coursework in business or public administration, criminal justice, law, or related area is preferred

Responsibilities

Collects fees and reviews and accepts legal documents for filing in accordance with court procedures and prescribed time frames.
Assists in development of operational procedures in response to changes in laws, rules, regulations, and other matters that affect the operations of the Court.
Accepts, reviews and processes licensure applications.
Processes and reviews pleadings related to probate and administration of decedent's estates and adult and minor guardianship and conservatorships.
Reviews incoming and outgoing documents for completeness and accuracy; processes documents for filing in accordance with court rules.
Prepares draft orders for signature by the Probate Judge of Judicial Officer.
Provides procedural guidance to members of the public and attorneys.
Enters data from court documents into the court case management system.
Calendars court hearings, responds to court orders and other relevant documents regarding the court system.
May perform extensive audit functions of financial reports filed by estate fiduciaries.
May create documents related to probate matters.
Ensures the proper filing, collection, and recording of legal documents including pleadings, licenses, permits, wills, and other various documents processed through the Fulton County Court System.
Provides cross-functional support for all internal departments of the Fulton County Probate Court.
Processes disposed cases for archiving.
Reviews weekly court calendar to ensure accuracy.
Administers oaths and issues Letters of Guardianship, Letters of Administration and Letters Testamentary.
Explains duties and responsibilities to the appointed fiduciary.
Files court records in accordance with court procedures and assists in an assigned records room.
Conducts record searches of estates.
Initiates various statutory notice requirements.
Serves as liaison between the Probate Court and the general public.
Secures confidential information and disseminates and control the flow of confidential and public information.
Performs other administrative functions such as responding to questions, opening mail and distribution of mail and responding to telephone inquiries.
Performs other related duties as required