Court Operations Associate
About The Position
The Umatilla County Circuit Court in Pendleton, Oregon is hiring a Court Operations Associate. In this role, you will provide support for multiple courtrooms and judges. You will coordinate court cases, receive and process documents from parties and attorneys, review court paperwork, prepare a variety of correspondence and legal documents, edit documents for content and grammar, maintain multiple calendars and databases, make travel arrangements, schedule court interpreters, and enter case data into our electronic case management system. You will also help with the jury draw, send notices to potential jurors, keep a variety of jury records, inform jurors of court procedures, manage and coordinate jury trials, and prepare the jury room for trials. When court is in session, you will record the proceedings, swear in witnesses, mark and maintain exhibits. As the bailiff, you will maintain the security and professionalism of the courtroom. Additionally, you will help attorneys and litigants with scheduling, prepare documents and forms, perform real-time data entry, and coordinate remote hearings. At the public service counter and over the phone, you will interact with judges, attorneys, interpreters, law enforcement officers, and the public. You will determine fees, disburse funds, initiate the collection of delinquent accounts, set up payment plans, and waive fees when appropriate. You will also prepare copies upon request. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission.
Requirements
- High school diploma or equivalent.
- At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
- Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
- Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
- Experience using a variety of software programs to access and input information and complete various tasks.
- Skill demonstrating tact and diplomacy when providing customer service to a variety of individuals in challenging circumstances.
- Experience coordinating schedules and maintaining calendars.
- Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
- Experience identifying and safeguarding confidential information and materials.
- Must be able to pass a skills test for bilingual skills (includes ASL) if assigned to use those skills on the job.
- Must be able to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.
- Must be authorized to work in the United States and have this confirmed by OJD using E-Verify.
Responsibilities
- Provide support for multiple courtrooms and judges.
- Coordinate court cases.
- Receive and process documents from parties and attorneys.
- Review court paperwork.
- Prepare a variety of correspondence and legal documents.
- Edit documents for content and grammar.
- Maintain multiple calendars and databases.
- Make travel arrangements.
- Schedule court interpreters.
- Enter case data into our electronic case management system.
- Help with the jury draw.
- Send notices to potential jurors.
- Keep a variety of jury records.
- Inform jurors of court procedures.
- Manage and coordinate jury trials.
- Prepare the jury room for trials.
- Record court proceedings.
- Swear in witnesses.
- Mark and maintain exhibits.
- Maintain the security and professionalism of the courtroom as bailiff.
- Help attorneys and litigants with scheduling.
- Prepare documents and forms.
- Perform real-time data entry.
- Coordinate remote hearings.
- Interact with judges, attorneys, interpreters, law enforcement officers, and the public at the service counter and over the phone.
- Determine fees.
- Disburse funds.
- Initiate the collection of delinquent accounts.
- Set up payment plans.
- Waive fees when appropriate.
- Prepare copies upon request.
Benefits
- 95% to 99% of medical insurance premiums for full-time employees (or up to 99% for part-time employees), including mental health coverage.
- 10 paid holidays.
- 2 floating holidays.
- 3 personal business days.
- Separate sick and vacation paid leaves (prorated for part-time employees).
- Optional insurances.
- Flexible spending plans.
- 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
- Potential for a 5% annual increase.
- Eligible employer for the Public Service Loan Forgiveness program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
