Court Operations Associate (Court Operations Clerk Developmental Underfill Opportunity)

State of Oregon • Heppner, OR

3d • $54,464 - $84,501 • Onsite

About The Position

This is a developmental underfill opportunity for the Court Operations Clerk position. The Oregon Judicial Department (OJD) serves the public, and the work done in this role directly affects community members seeking to resolve their cases in court. OJD seeks staff who are motivated to make a direct impact, value the removal of barriers to access justice services, and enjoy a high level of customer service and public interaction. The department is committed to building a diverse and inclusive team and encourages applications from candidates of all backgrounds, considering relevant work experience, education, and transferable skills.

Requirements

• High school diploma or equivalent.
• At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
• Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience providing customer service or explaining processes, procedures, or policies to customers.
• Experience coordinating schedules and maintaining calendars.
• Experience handling cash or other monetary transactions, generating receipts, and crediting accounts.
• Must be able to pass a skills test for bilingual skills (includes ASL) if assigned to use those skills on the job.
• Must be able to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.
• Must be subject to a criminal background check.
• Must consent to reference checks.

Nice To Haves

• Minimum Qualifications for Court Operations Clerk: High school diploma or equivalent.
• Minimum Qualifications for Court Operations Clerk: At least one (1) year of responsible clerical experience in a moderately complex office or business setting.
• Minimum Qualifications for Court Operations Clerk: Any combination of education and experience equivalent to one (1) year of experience that typically supports the knowledge, skills, and abilities for the position.

Responsibilities

• Provide support for multiple courtrooms and judges.
• Coordinate court cases.
• Receive and process documents from parties and attorneys.
• Review court paperwork.
• Prepare a variety of correspondence and legal documents.
• Edit documents for content and grammar.
• Maintain multiple calendars and databases.
• Make travel arrangements.
• Schedule court interpreters.
• Enter case data into the electronic case management system.
• Assist with jury draw.
• Send notices to potential jurors.
• Maintain a variety of jury records.
• Inform jurors of court procedures.
• Manage and coordinate jury trials.
• Prepare the jury room for trials.
• Record court proceedings when court is in session.
• Swear in witnesses.
• Mark and maintain exhibits.
• Maintain the security and professionalism of the courtroom as bailiff.
• Assist attorneys and litigants with scheduling.
• Prepare documents and forms.
• Perform real-time data entry.
• Coordinate remote hearings.
• Interact with judges, attorneys, interpreters, law enforcement officers, and the public at the public service counter and over the phone.
• Determine fees.
• Disburse funds.
• Initiate the collection of delinquent accounts.
• Set up payment plans.
• Waive fees when appropriate.
• Prepare copies upon request.
• Assigned tasks may be changed to accommodate workload and organizational needs.

Benefits

• 95% to 99% of medical insurance premiums for full-time employees (or up to 99% for part-time employees), including mental health coverage.
• 10 paid holidays.
• 2 floating holidays.
• 3 personal business days.
• Separate sick and vacation paid leaves (prorated for part-time employees).
• Optional insurances.
• Flexible spending plans.
• 5% allowance for bilingual skills (includes ASL) if skills test is passed and skills are used on the job.
• Potential for a 5% annual increase.
• Eligible for Public Service Loan Forgiveness program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED