Court Filing Clerk/Administrative Assistant (Internal Only + Kalispel Tribal Members)

Kalispel Tribe Careers•Cusick, WA

1d•Onsite

About The Position

Responsible for scanning, filing, and organizing Court documents, to include archive material. Supports management with administrative duties, answering phones and assists guests visiting the Kalispel Tribal Court.

Requirements

High school diploma or general education degree (GED) required.
Proficient organizational skills
Proficiency in computer applications in a Windows-based environment, e.g. word, spreadsheets, power point presentations and e-mails.
Skill in identifying and resolving problems under pressure conditions.
Skills in maintaining effective working relations with department team members and other team members and the public.
Ability to use and assist in the use of copy, scanner and fax machines and other related office equipment.
Valid driver’s license (Must be in possession while operating a Tribal Vehicle)
Clear DOL driving record to be insurable under the Tribe’s insurance policy.
Typing or keyboarding speed of at least 50 wpm.

Nice To Haves

Two year related office assistant experience preferred.

Responsibilities

Adhere to strict confidentiality policies.
Improve and/or maintain organized filing systems.
Perform regular quality checks on all files.
Create, process, and maintain file records.
File and retrieve documents for other personnel.
Prepare records for on-site or off-site storage.
Dispose of files according to established document-retention schedules.
Sort all papers according to content, dates, significance, etc.
Create or update records with new files and information.
Store all paperwork in designated places securing the important documents.
Enter documents into an electronic system by data entry and/or scanners.
Monitor inventory of office supplies.
Process records requests received by the court.
Fax, email and/or photocopy documents as requested.
Answer incoming phone calls to the Court.
Responsible for maintaining a consistent, regular good attendance record.
This job description does not list all of the duties of this position. You may be instructed by management to perform other duties as assigned.