Part-Time Court Clerk

City of Eastpointe•16101 E 9 Mile Rd, MI

10d

About The Position

Under the supervision of the Chief District Judge, Court Administrator, or assigned supervisor, the Part-Time Court Clerk performs clerical, cashiering, and case-processing functions in support of court operations. The role supports civil, criminal, traffic, and probation matters through data entry, records management, customer service, document preparation, scheduling, and payment processing. The position works in an office and courtroom environment and involves regular interaction with the public, attorneys, law enforcement, and other agencies. The employee maintains confidential court and financial records and performs other duties as assigned.

Requirements

High school diploma or GED.
One year of clerical or administrative support experience, or an equivalent combination of education, training, and experience.
Knowledge of court operations, legal terminology, and court procedures.
Knowledge of State Court Administrative Office (SCAO) requirements, guidelines, and reporting standards.
Knowledge of court rules, forms, and order of case processing.
Knowledge of modern office practices, procedures, and standard office equipment.
Knowledge of case management systems, including the Judicial Information System (JIS) or equivalent.
Skill in providing effective customer service and maintaining professional working relationships with the public, attorneys, and justice system partners.
Skill in handling varied duties, frequent interruptions, and shifting priorities.
Skill in accurate data entry and recordkeeping, with attention to detail.
Skill in basic mathematics, including handling payments, making change, and reconciling transactions.
Skill in using Microsoft Office applications (Word, Excel, Outlook) and other office and court-related software.
Ability to learn, interpret, and apply court policies, procedures, and applicable laws and regulations.
Ability to establish and maintain effective working relationships with judges, administrators, staff, union representatives, and the public.
Ability to maintain accurate records and prepare reports, notices, and correspondence in a timely manner.
Ability to organize and manage paper and electronic files and case information.
Ability to communicate effectively orally and in writing and follow written and verbal instructions.
Ability to maintain confidentiality and exercise sound judgment with sensitive information.
Ability to work independently and collaboratively in a fast-paced environment with changing priorities.
Ability to perform essential functions with or without reasonable accommodation.
Ability to read, write, speak, and understand English.

Nice To Haves

Previous experience in a court, legal, or government setting.
Additional college coursework or business school training from an accredited institution.

Responsibilities

Receive, screen, and direct telephone calls, visitors, and correspondence, and provide general information and customer service.
Assist and provide information about court matters and procedures in accordance with established policies and procedures.
Receive new cases, open and review case files for completeness, and enter case information into the court’s case management system.
Process paperwork for civil, criminal, traffic, and probation matters and update and maintain case files and records.
Type, enter, update, and retrieve information from records, reports, and forms; prepare letters, notices, orders, and correspondence.
Schedule court hearings, prepare dockets, and update case events according to court procedures.
Generate, review, and distribute court notices, orders, and other official documents.
File, route, organize, retrieve, and store court records and case materials; review records and entries for accuracy and completeness.
Process incoming and outgoing mail and prepare documents for mailing to parties and agencies.
Receive and process payments for fines, costs, fees, and bonds; issue receipts, balance cash drawers, and prepare deposits.
Operate standard office equipment and maintain confidentiality of court and financial records.
Perform other duties as assigned.