Deputy Court Clerk- part time

The City of Zanesville•Zanesville, OH

13d•Onsite

About The Position

This is an appointed, unclassified, part-time position with the City of Zanesville Municipal Court. Under general supervision, the Deputy Court Clerk performs bookkeeping and records monies received for fees, court costs, bail bonds, fines, and other matters. The position also supports court operations through data entry, document preparation and filing, public inquiries, mediation scheduling, and administrative support for the Judge. The position is open to the public and qualified City of Zanesville employees. Applicants must submit an electronic application by the deadline and upload a copy of their driver’s license. The posting also requests a résumé, cover letter, and at least three references with contact information; résumé and other relevant certificates are listed as optional upload documents. Applicants must be able to document identity and employment eligibility within three days of original appointment and must be bondable.

Requirements

High school degree, GED, or equivalent, with coursework in office practices and data methodology, and three months of on-the-job experience or related training; an appropriate combination of education, training, coursework, and experience may also qualify.
Able to document identity and employment eligibility within three days of original appointment, as required by the Immigration Reform and Control Act.
Bondable.
Knowledge of court process and procedure, legal terminology, and general bookkeeping.
Ability to develop and maintain effective working relationships with associates, supervisors, attorneys, and the general public.
Ability to maintain respect and proper decorum toward people who come to the Clerk’s Office.
Ability to multitask.
Skill operating a calculator, copier, and recording equipment; basic math; recordkeeping; arranging items numerically or alphabetically; responding to routine public inquiries; and balancing bookkeeping accounts.
Electronic application and a copy of a driver’s license are required. The posting requests a résumé, cover letter, and at least three references with contact information.

Responsibilities

Record and account for money received for fees, court costs, bail bonds, and other matters; enter amounts received and record payments on the appropriate accounting documents.
Balance cash received against receipts and prepare bank deposits in the absence of the Municipal Court Clerk.
Use data-entry equipment to perform assigned tasks.
Compute, collect, and issue receipts for money received by mail or over the counter.
Prepare, type, issue, and reproduce Municipal Court documents, including correspondence, summonses, warrants, subpoenas, reports, forms, assignment notices, commitments, complaints, waivers, bonds, journal entries, and certificates of fees.
Index dockets and file complaints, traffic citations, judgment entries, and other court documents; retrieve case files as needed.
Assist coworkers and respond to public inquiries in person and by telephone, providing general information.
Functionally supervise staff as directed.
Schedule people for mediation and ensure associated correspondence and paperwork are completed properly and on time; maintain responsibility for the mediation program and its scheduling.
Travel with the Judge to other courts to assist with mediation programs.
Receive dispositions and statistics for scheduled mediations.
Process court-appointed fee applications.
Prepare witness fees after jury trials and bench trials.
Process meeting information, mileage, meals, and registration for the Judge.
Order office supplies for the court office.
Serve on call during weekends and holidays to issue warrants under the 48-hour rule in the absence of the Municipal Court Clerk.