Court Clerk - Casual

City of Corvallis•City of Corvallis, OR

21d•Onsite

About The Position

The Court Clerk provides support to the Corvallis Municipal Court by assisting the public through court processes, collecting fines and payments, maintaining defendant files and correspondence, and keeping computerized records for citations adjudicated by the court. The clerk transfers information among involved parties and agencies and may be assigned criminal, parking, or traffic matters. Duties are illustrative and may include other related work. This is a part-time, non-represented, casual position scheduled for 15 hours per week, Monday through Thursday, with a flexible schedule. The position provides paraprofessional support for arraignments, trials, and the violations bureau; customer service and procedural information to defendants and the public; citation and payment processing; and assistance to the Judge with non-courtroom matters. The clerk maintains confidentiality and court security and follows City and Department policies, safety rules, and service standards. The position requires travel among City worksites. The successful candidate must meet LEDS certification requirements and be able to possess and maintain CJIS security clearance and Notary Public certification. A pre-employment background and/or criminal history check is required. The candidate must demonstrate a commitment to sustainability and to promoting and enhancing equity, diversity, and inclusion.

Requirements

High school diploma or equivalent.
Knowledge of Municipal Court systems and procedures, or ability to acquire it within one year of appointment.
Basic knowledge of accounting principles and understanding of legal terms.
Ability to apply procedures and policies with minimal supervision.
Ability to type by touch, prepare correspondence from rough drafts, compose correspondence, and use ten-key.
Computer operating experience or training.
Strong interpersonal, written, and verbal communication skills.
Ability to apply Judge’s orders and resolve Parking Order and Violations Bureau matters at the counter.
Ability to remain composed, deal tactfully with the public, and respond calmly and effectively in confrontational or high-stress situations.
Ability to plan and organize work, manage changing priorities and interruptions, and handle multiple tasks simultaneously.
Ability to maintain confidentiality and exercise discretion and judgment with sensitive information.
Ability to meet LEDS certification requirements.
Ability to possess and maintain CJIS security clearance.
Ability to possess and maintain Notary Public certification.
Ability to pass a pre-employment background and/or criminal history check.
Demonstrable commitment to sustainability and to promoting and enhancing equity, diversity, and inclusion.
Must not pose a direct threat to the health or safety of the individual or others in the workplace.

Nice To Haves

General clerical experience involving high-volume public contact is preferred.
Court-related work experience is desirable.
Bilingual in Spanish is desirable.
Experience with legal terminology is preferred.

Responsibilities

Assist the public through the Municipal Court process and provide paraprofessional support for arraignments, trials, and the violations bureau.
Provide customer service at the counter, by telephone, and by email, including accurate information about court procedures and case status.
Maintain defendant files and correspondence among defendants, attorneys, and the Court.
Enter citations and payments into the computerized information system and accurately track citation activity.
Collect and process payments, negotiate time-payment agreements, and collect non-sufficient-funds checks.
Issue and reinstate driver’s license suspensions.
Transfer information among involved parties and agencies; handle criminal, parking, or traffic matters as assigned.
Assist the Judge with various non-courtroom matters.
Maintain court security as directed by the Judge and preserve confidentiality.
Follow ethical standards, City and Department policies, and safety rules; provide excellent service to diverse audiences and maintain effective work relationships.
Arrive on time and maintain regular attendance.
Travel among City worksites.