Court Clerk

Placer County Superior Court•Roseville, CA

8h•Onsite

About The Position

This is a specialized clerical series that performs a full range of clerical duties in support of court operations. Incumbents perform a variety of processing functions including, but not limited to, assisting the public with file or court information; entering and retrieving data from computer systems; accepting, filing, and issuing legal documents; providing information concerning current calendar status, functions and procedures of the court; and to do related work as required. The Court Clerk - Entry level is a trainee position under close supervision, learning court-related clerical functions. The Court Clerk (journey-level) performs a full range of complex clerical assignments under general supervision, exercising judgment and independence in applying legal codes, policies, and procedures. Positions may be flexibly staffed, allowing for advancement to higher levels upon mastery of required skills and knowledge. Incumbents work under general supervision, following pre-established policies and procedures, and must maintain confidentiality and use sound judgment. Errors can lead to inefficient operations, incorrect recording of legal proceedings, and poor community relations. Incumbents do not supervise others.

Requirements

Correct use of English language, spoken and written, including spelling, punctuation and grammar
Basic arithmetic
Standard office equipment and systems
Alphabetical and numerical filing system
Principles of customer service and telephone etiquette
Techniques of filing and indexing
Techniques of time management
Application of appropriate Statutory Codes, California Rules of Court and local rules relating to court procedures.
Basic knowledge of established policies and procedures related to court proceedings, collections, legal procedures and documents used in court cases.
Legal terminology, common legal format requirements, laws, rules, regulations and legislation affecting the court.
General court system policies and procedures related to legal processing.
Knowledge of Court’s personnel policies and procedures.
Understand and follow written and oral instructions; communicate and listen effectively.
Work independently, follow policies and guidelines, maintain confidentiality of court-related records, and use sound judgment in performing court related work.
Understand and comply with court policies and the Code of Ethics for Court Employees
Accurately perform duties with attention to detail.
Research, understand, explain and apply statutes, codes, procedures and rules.
Examine documents for accuracy, completeness and conformity to requirements and take appropriate corrective action.
Explain technical and procedural information clearly and concisely to the public, attorneys, law enforcement officials and other concerned parties.
Utilize word processing, case management system and calendar/electronic communication software.
Perform basic arithmetic.
Handle and process money and issue receipts; balance cash drawers.
Prioritize workload and projects to ensure tasks are performed timely and accurately in accordance with predetermined deadlines, policies and procedures.
Manage multiple priorities and multi-task.
Interact with legal professions, paraprofessional and the public in a respectful manner.
Establish and maintain effective working relationships with co-workers, management and other government organizations; Be responsible and accountable for their actions.
Use office equipment, including computers, telephones, calculators, copiers and fax.
Type/keyboard accurately at a minimum of 35 net words per minute.

Nice To Haves

Experience in a legal or criminal justice setting, performing a wide variety of general clerical assignments (for Court Clerk - Entry level).
Associates Degree, or higher (may be substituted for the one (1) year of clerical work experience required for the Court Clerk – Entry classification only).

Responsibilities

Perform entry-level to advanced journey-level legal processing duties.
Provide customer service by assisting the public and other agencies at the counter, on the telephones, via written communication, and via the Court’s website by providing factual information related to forms usage and completion, filing processes, fees and assessments; status of cases, location of needed services or other information resources and related information and assistance within scope of authority.
Receive, examine, and process legal documents for completeness, signature and conformance with legal requirements; return unacceptable documents; affix seals and stamps to endorse, certify, and/or file documents.
Accept fines and fees; issue receipts; post payment of fines, bail and filing fees; balance assigned cash drawer.
Prepare and maintain case files in accordance with established policy in creating a court-related legal record.
Prepare, type and/or generate a variety of court-related legal forms, documents, notices, letters, orders and abstracts, as well as other correspondence related to legal filings and legal processes.
Verify, enter, retrieve and update information in the case management system.
Receive, open, date stamp, sorts and distributes mail and other materials.
Respond to inquiries from the public, legal professionals, paraprofessionals, and other concerned parties regarding status of submitted documents and proceedings; copy and send requested materials from files.
Act upon certain ministerial requests and legal filings (e.g. processing requests for clerk default).
Assist and/or prepare warrants (e.g., issue/recall warrants, exonerate bail, prepare judgments, and dismiss or seal cases in accordance with established codes and court procedures).
Assist and/or prepare court calendars (e.g., maintain documents; file legal documents and related case materials).
Transport case files and documents to requesting clerks, managers, judicial officers and/or court users; assist with archiving and purging of court records.
Handle research requests.
Perform duties in support of jury activities (e.g., order, prepare and notify jurors of jury duty; record juror announcements, qualify jurors, and impanel juries; exercise judgment in granting juror deferments; present orientation and provide information to jurors; prepare payroll for jurors and maintain jury-related records and files).
Perform other related duties as required.