Court Clerk II

Bonneville County • Idaho Falls, ID

23h • Onsite

About The Position

Bonneville County is hiring a Court Clerk II to perform complex clerical, secretarial, and routine administrative work that supports court processes for civil, criminal, child support, special proceedings, traffic, juvenile, felony, and misdemeanor cases in the district and magistrate courts. The position works under the general supervision of the Criminal/Traffic Court Supervisor or Civil Supervisor and does not supervise other employees.

Work includes receiving and processing court filings and case information; creating case records and scheduling hearings; preparing court paperwork; handling warrants, summonses, subpoenas, and other orders; assisting court users and the public; attending hearings as an in-court clerk; recording dispositions and hearing results; processing payments and maintaining cashiering records; and safeguarding confidential case documentation. The role also processes civil case filings, maintains calendars, monitors electronic filings, and coordinates with court staff and law enforcement agencies.

The position is based in a typical climate-controlled office. It requires regular, reliable attendance and work product, rapid keyboarding, and the ability to complete physical requirements with or without reasonable accommodation. The posted schedule is 40 hours per week. Starting pay is $17.89 per hour (Pay Grade 9).

Requirements

• High school graduation and two years of post-high-school training or general office experience, or an equivalent combination of education and experience.
• Working knowledge of modern office practices and procedures, numeric and alphabetical filing systems, basic mathematics, interpersonal communication, and basic personal computer or mainframe terminal operations and related software.
• Ability to communicate effectively verbally and in writing; develop effective working relationships with elected officials, professionals, the public, and coworkers; and operate standard office equipment.
• Ability to read and follow precise guidelines in court orders and Idaho Code, work quickly and accurately under time pressures and deadlines, and maintain confidentiality on sensitive issues.
• Must be bondable.
• Must meet security requirements for access to NCIC/ISTARS reports, including background check and fingerprinting.
• Highly proficient keyboarding and 10-key skills.
• Ability to complete the physical requirements of the job with or without reasonable accommodation, including walking, standing, stooping, sitting, reaching, talking, hearing, and seeing.

Nice To Haves

• Legal clerical or secretarial experience is preferred in hiring.

Responsibilities

• Receive and set up infraction, misdemeanor, felony, grand jury, BAC refusal, and fugitive warrant matters; enter case and defendant information, create records, assign case numbers, and schedule hearings.
• Inform clients of court attendance responsibilities, record not-guilty pleas, maintain arraignment calendars, prepare case files and paperwork, and schedule requested hearings.
• Issue and process summonses, warrants, subpoenas, no-contact orders, dismissals, rescinding orders, and other court documents; coordinate service and docketing with appropriate agencies and staff.
• Receive and process cash and surety bonds, fines, fees, forfeitures, and other payments; maintain case receipts, perform cashiering accounting, prepare daily balances, and submit them to the Court Operations Manager.
• Process electronic filings by reviewing documents for accuracy, file-stamping and accepting or rejecting them, entering data, routing filings to the correct workflow, monitoring timely processing, and verifying fees.
• Attend district or magistrate court hearings as an in-court clerk; bring prepared documents, enter dispositions and hearing results, schedule future hearings, close cases, monitor recording, and swear in witnesses when the Judicial Clerk is absent.
• Receive and process transcript-copy requests and safeguard case documents, minutes, transcripts, and sealed cases.
• Assist the public and law enforcement with traffic fine payments and inquiries; update records, process receipts, prepare notices, run reports, and coordinate with court staff and state transportation offices as required.
• Assist patrons with opening civil cases and process a range of civil and related filings, including family, probate, small claims, eviction, protection order, guardianship, and other matters.
• Answer telephone calls, relay messages, provide case-status information, and exercise judgment regarding confidentiality and sensitive case information.
• Maintain calendars for unlawful detainer/eviction and supplemental hearings and mail hearing notices.
• Ensure petitions are electronically sent to the Idaho Falls Police Department and Bonneville County Sheriff's Office as required.
• Work with the Court Assistance Officer, Domestic Violence & Guardianship Coordinator, and court systems including Odyssey, OFS, Work-Flow Queue & Guide, and File.
• Maintain regular and reliable work product and attendance, and perform other duties as assigned.

Benefits

• PERSI state retirement system with a lifetime benefit
• 12 paid holidays
• Vacation and sick leave that begin accruing upon starting
• Medical, dental, and vision insurance for full-time employees working 30 or more hours per week
• PERSI Choice 401(k)
• Deferred compensation plan
• Life insurance
• Short- and long-term disability insurance
• Student loan forgiveness
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED