Court Clerk II/Bailiff

City of San Luis • San Luis Municipal Court, AZ

1d • Onsite

About The Position

Under minimal supervision, the Court Clerk II/Bailiff performs specialized paraprofessional administrative, customer service, and clerical tasks for the Municipal Court. The role coordinates courtroom activities and ensures the judge is prepared with case files, motions, sentencing documents, exhibits, case status information, and other materials from the Arizona Judicial Automated Case System (AJACS). It maintains court calendars, schedules hearings, sets court dates, and sends notices to appropriate parties.

The position creates and updates cases, enters data, processes and maintains records, and handles paperwork required for arraignments, jail releases, bonds, warrants, orders of protection, and injunctions against harassment. It receives, reconciles, and verifies payments and bond monies; prepares financial reports; processes payments; establishes payment plans; and monitors payment records. The role also prepares court correspondence and reports, tracks compliance with court orders, reviews files for completeness and compliance, and responds to requests for sensitive information.

The Court Clerk II/Bailiff assists with jury selection and juror compensation, coordinates jury-trial preparation with Yuma County Superior Court, and safeguards jurors and the confidentiality of deliberations. Duties include escorting jurors, responding to their needs, and preventing contamination or tampering during trials and deliberations. The position may issue marriage licenses after being deputized by the Clerk of the Superior Court. It maintains confidentiality, prepares and distributes court forms, provides clerical and administrative support, and performs other related duties as assigned.

Requirements

• High school diploma or GED.
• Three years of experience working in a court or similar environment, preferably including one year of experience as a Clerk I.
• Valid Arizona driver's license at appointment and maintained throughout employment.
• Maintain yearly accreditation from the Arizona Committee of Judicial Education and Training (COJECT).
• Reside in the United States and within 25 miles of the City of San Luis, Arizona.
• Type at least 30 words per minute.
• Pass a fingerprint check before employment.
• Knowledge of applicable federal, state, and city laws, regulations, statutes, ordinances, policies, and procedures.
• Knowledge of legal record keeping and reporting, AJACS, standard office practices and equipment, basic mathematics, cash handling and processing, court policies and procedures, and communication principles and practices.
• Ability to review and interpret regulations, legal documents, operating instructions, and procedure manuals.
• Ability to communicate effectively orally and in writing; interpret and apply legal terminology and court policies and procedures; coordinate and prioritize multiple tasks; and provide professional court access and customer service.
• Ability to use AJACS to produce documents and maintain databases, maintain records and filing systems, and establish effective working relationships.
• Ability to work under pressure amid changing demands and priorities, remain composed and efficient in stressful conditions, respond quickly and calmly in emergencies, and interact effectively with people from diverse backgrounds.
• Ability to meet the physical and mental demands of the job, including sitting, walking, standing, talking, hearing, handling or operating objects and controls, reaching, repetitive hand or wrist movements, lifting up to 30 pounds unaided, operating City vehicles safely for work purposes, reading and interpreting documents, analyzing and solving problems, using math, performing detailed and concurrent tasks, and occasional interaction with dissatisfied individuals.

Nice To Haves

• Bilingual in Spanish.
• San Luis residency.
• Experience as a Clerk I.

Responsibilities

• Coordinate courtroom activities involving counsel, litigants, victims, law enforcement, interpreters, media, and the public.
• Prepare the judge with files, motions, sentencing documents, exhibits, case status information, and other relevant AJACS materials.
• Review and maintain the accuracy of the court calendar, set court dates, send notices, and assist with scheduling hearings.
• Enter data into automated information systems; create and update cases; process records; retrieve files and documents; and perform routine file maintenance.
• Process files and paperwork for arraignments, jail releases, bonds, warrants, orders of protection, and injunctions against harassment.
• Receive, reconcile, and verify payments and bond monies; prepare financial reports; process payments from multiple sources and tender types; establish payment plans; monitor payment records; and perform mathematical calculations.
• Prepare, proofread, and submit routine court correspondence, reports, records, documents, and files.
• Track compliance with court orders and perform appropriate follow-up procedures.
• Respond to requests for sensitive information and review files for completeness and compliance with applicable statutes, rules, administrative orders, and policies.
• Assist with voir dire jury selection and juror compensation.
• Issue marriage licenses after being deputized by the Clerk of the Superior Court.
• Maintain confidentiality of court proceedings, files, and documents.
• Safeguard the privacy and security of the jury deliberation room and ensure juror confidentiality and well-being.
• Escort jurors to meals and other locations as assigned or required; respond to juror needs during trials and deliberations.
• Coordinate with Yuma County Superior Court in preparation for jury trials and oversee jurors to prevent contamination or tampering during trials and deliberations.
• Prepare and distribute court-related forms to attorneys.
• Handle sensitive and confidential matters professionally and provide clerical support and general administrative assistance as needed.
• Perform other related duties as assigned.

Benefits

• Current employees who meet the position's minimum requirements may receive preferred consideration.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED