Court Clerk II

Bonneville County•Idaho Falls, ID

22h

About The Position

Bonneville County is hiring a Court Clerk to perform complex clerical, secretarial, and routine administrative duties that support civil, criminal, child support, special proceedings, traffic, juvenile, felony, and misdemeanor cases before the district and magistrate courts. The role processes case information and filings, maintains calendars and case records, assists court users, handles payments, and supports court proceedings. The position works under the general supervision of the Criminal/Traffic Court Supervisor or the Civil Supervisor and has no supervisory responsibilities. The work includes receiving and setting up cases, entering information into court systems, assigning case numbers, scheduling hearings, preparing court paperwork, processing warrants and other legal documents, and managing electronic filings. The clerk may attend court hearings, enter dispositions and results, schedule future hearings, handle transcripts and copies, and maintain the security and integrity of case documentation. Other functions include cashiering and accounting for payments, responding to public and law-enforcement inquiries, processing traffic citations, and assisting with civil case filings. The position is based in a typical climate-controlled office. The work requires reliable attendance, accuracy and speed in keyboard operations, confidentiality, and the ability to meet deadlines. Physical activities include walking, standing, stooping, sitting, reaching, talking, hearing, and seeing; the physical requirements may be completed with or without reasonable accommodation.

Requirements

High school graduation and two years of post-high-school training or experience in general office practice, or an equivalent combination of education and experience.
Working knowledge of modern office practices and procedures, numeric and alphabetical filing systems, and basic mathematics.
Interpersonal communication skills and basic proficiency with personal computers or mainframe terminals and related software applications.
Ability to communicate effectively verbally and in writing and develop effective working relationships with elected officials, professionals, the public, and coworkers.
Ability to operate standard office equipment, read and follow precise court-order and Idaho Code guidelines, and work quickly and accurately.
Ability to maintain efficiency under time pressures and deadlines and preserve confidentiality on sensitive issues.
Must be bondable.
Must meet security requirements for access to NCIC/ISTARS reports, including background check and fingerprinting.
Highly proficient keyboarding and 10-key skills.
Ability to complete the physical requirements of the job with or without reasonable accommodation.

Nice To Haves

Legal clerical or secretarial experience; preference in hiring is given to applicants with this experience.

Responsibilities

Receive and set up criminal cases and citations, enter case and defendant information, create defendant records, assign case numbers, and schedule hearings.
Maintain case calendars, prepare files and paperwork for court, and notify clients of court attendance responsibilities.
Record pleas and schedule pre-trial conferences and other hearings.
Receive and enter warrant information, issue summonses, warrants, subpoenas, no-contact orders and dismissals, and coordinate service and docketing with relevant agencies.
Receive and process cash and surety bonds, collect fines, fees and forfeitures, post receipts to cases, determine defendant status, and prepare documents for arraignments or hearings.
Review and process electronic filings, check documents for accuracy, file-stamp and accept or reject filings, verify fees, enter data, route filings, and monitor timely processing.
Attend court hearings and proceedings, bring prepared paperwork, enter dispositions and hearing results, schedule future hearings, close cases, prepare or rescind orders, and swear in witnesses when the Judicial Clerk is absent.
Maintain the security and integrity of case documentation and ensure sealed cases are handled appropriately.
Process requests for transcript copies, collect payments, enter requests into the state system, and safeguard minutes, transcripts, and documents.
Perform cashiering and bookkeeping for payments received, prepare daily balances, and submit them to the Court Operations Manager.
Assist the public and law enforcement with traffic fine payments and inquiries; process receipts, update records, prepare notices, run reports, and coordinate hearing-related case updates.
Assist patrons with opening civil cases and process initial filings across District and Magistrate Division case types.
Answer telephone inquiries, provide or take messages, communicate case status when appropriate, and exercise judgment regarding confidentiality and sensitive material.
Maintain calendars for unlawful detainer, eviction, supplemental, and other hearings, and mail hearing notices.
Electronically send petitions to the Idaho Falls Police Department and Bonneville County Sheriff's Office as required.
Work with Odyssey, OFS, Work-Flow Queue, and Guide and File systems, and coordinate with the Court Assistance Officer and Domestic Violence and Guardianship Coordinator.
Maintain reliable work product and attendance and perform other duties as assigned.

Benefits

PERSI state retirement system lifetime benefit
12 paid holidays
Vacation and sick leave accrual beginning upon starting
Medical, dental, and vision insurance for full-time employees working 30 or more hours per week
PERSI Choice 401(k)
Deferred compensation plan
Life insurance
Short- and long-term disability insurance
Student loan forgiveness
Employee Assistance Program (EAP)
Flexible Spending Accounts (FSA)