Court Clerk II

County of St. Clair • St. Clair County Courthouse, MI

1d • Onsite

About The Position

Under general supervision, performs a variety of complex clerical duties according to established policies and procedures. This role involves acting as a cashier, receiving and processing payments, managing case files, issuing legal documents, and providing information to various stakeholders. The position requires strong organizational skills, attention to detail, and the ability to handle a high volume of work in a fast-paced environment.

Requirements

• Graduation from an accredited high school (GED acceptable) supplemented by technical training, college coursework and/or certification in a business, legal or office administration field required; Associate's degree preferred.
• Verifiable equivalent professional work experience in a business, legal or office administration field may substitute for education.
• One to three years of responsible professional level work experience in a court or legal setting required.
• Proven customer service work experience desired.
• Proficient computer skills-Microsoft Office Suite, Outlook required.
• Ability to demonstrate predictable, reliable, and timely attendance.
• Ability to read, write & communicate in English; follow written and verbal instruction and understand basic mathematics and figure checking.
• Ability to interpret and apply procedures, rules, technical information, instructions, manuals to complete tasks accurately and on schedule.
• Ability to learn from directions, observations, and mistakes; and apply procedures using good judgment.
• Ability to use discretion and maintain sensitive and confidential information.
• Ability to work independently or part of a team; ability to interact appropriately with others such as County officials, employees, vendors and the general public.
• Ability to work under supervision, receiving instructions/feedback, coaching/counseling and/or action/discipline.
• Adaptability to change in the work environment, managing competing demands and ability to deal with frequent changes, delays or unexpected events.
• Knowledge of principles and processes for providing customer and personal services including customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Possess a valid State of Michigan Operator's License and maintain eligibility to drive as per the County's vehicle policy throughout employment in this position.
• Must successfully complete an annual criminal background check in order to obtain and maintain LEIN certification throughout employment in this position.
• May obtain LEIN TAC certification.
• Certified Electronic Operator (CEO) certification to be obtained within 18 months of training date and maintained throughout employment in this position.
• Current employees not presently certified must actively pursue and obtain CEO certification within 18 months of the implementation of training.

Nice To Haves

• Associate's degree preferred.
• LEIN TAC certification.

Responsibilities

• Act as a cashier, accepting payments, entering payment information into the case management system, applying cash bonds to fines/costs and balancing cash drawer at the end of the day.
• Receive, distribute and file documents and other records according to established filing procedures.
• Confer with and provide information to staff, judges, attorneys or the public upon request.
• Enter and process garnishments and subpoenas.
• Issue garnishments for civil cases and record the issuance and receipt of disclosures in the case management system.
• Prepare orders to seize property as needed.
• Operate bar code labeler and scanner, checking for clarity and exactness.
• Sort and file civil infractions and traffic misdemeanors.
• Receive and process telephone and online credit card payments of fines, costs, restitution and other assessments, and enter payment information into the case management system.
• Prepare marriage licenses; may schedule wedding ceremonies.
• Respond to inquiries in person and via telephone, providing information to attorneys, law enforcement and the public, requiring the use of judgment and the interpretation of policies, rules or procedures.
• Perform complex data entry.
• Operate a computer terminal to record receipt of case documents and other pertinent case information in the case management system, including adjournments, dispositions, notices, judgments and other information.
• Enter civil infractions and traffic misdemeanors.
• Open and process a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments.
• Generate forms, correspondence and legal documents, file papers, collect fees and ensure case scheduling and the service of process.
• Open, enter and process a variety of criminal matters including new cases, issuing notices, entering attorney appearances, dispositions, adjournments, etc.
• Serve as Court Clerk for the courtroom.
• Schedule court proceedings and hearings and enter the outcome into the computer.
• Review court files to determine readiness for hearings, trials, dismissals and other court proceedings; including checking for completeness of documentation.
• Assist other court clerks in the performance of their duties.
• Handle daily cash and deposit duties in the absence of the Court Finance Clark and/or Senior Court Clerk/Coordinator.
• Perform Certified Electronic Operator duties as necessary.
• May be deputized to swear-in misdemeanor warrants and/or swear-in litigants in the courtroom.

Benefits

• The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all job requirements or duties performed. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED