Court Case Manager 1 (41-3157) Kodiak Jury/Accounting

State of Alaska • Kodiak, AK

1d • Onsite

About The Position

The position is responsible for the full management of jury processes, including maintaining and updating petit and grand jury panel lists, summoning deferred jurors, and processing routine requests for deferral or excusal. More complex jury matters are routed to the Judge or Magistrate for decision. The role requires adherence to the Jury Clerk’s Manual to ensure proper record-keeping and procedural compliance. Additional jury-related duties include coordinating travel and lodging for grand jurors traveling from remote areas and reviewing associated expenses before forwarding them to the Clerk of Court for approval. This position also oversees all aspects of small claims case management. Responsibilities include opening, monitoring, and closing cases, reviewing filings for completeness and compliance, assigning case numbers, issuing summonses, and entering case details into the court's database. The clerk manages correspondence throughout the life of a case, ensures timely issuance and distribution of court orders and notices, and completes all necessary steps for case closure both digitally and in physical files. Financial responsibilities include closing daily tills, running financial reports, and making deposits. The clerk receipts payments into correct account codes for a variety of court-related fees and fines, such as civil orders, certified mailings, executions, sanctions, and restitution. Customer service is also a key component of this role. The clerk assists the public at the front counter and by phone, provides necessary paperwork and filing instructions, and supports record searches through digital and physical indexes. Additional duties include retrieving files, certifying court documents, and notarizing signatures when required.

Requirements

• Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience.
• Post-secondary transcripts, if using education to meet minimum qualifications.
• A list of at least three (3) professional references, who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
• Copies of your most recent (2) performance evaluations, if available.
• Certification that applicants have a legal right to accept employment in the United States.
• If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time.
• If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field.
• Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.
• If utilizing foreign education, show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution.

Nice To Haves

• Employees transferring from another State of Alaska agency may receive consideration for advance step placement.
• Employees working in this job classification will be considered for annual salary increases upon successful completion of a 1-year probationary period.
• This job classification will promote to salary range 11 after successful completion of three years of service with the court.

Responsibilities

• Full management of jury processes, including maintaining and updating jury panel lists, summoning deferred jurors, and processing routine requests for deferral or excusal.
• Coordinating travel and lodging for grand jurors traveling from remote areas and reviewing associated expenses.
• Overseeing all aspects of small claims case management, including opening, monitoring, and closing cases.
• Reviewing filings for completeness and compliance, assigning case numbers, issuing summonses, and entering case details into the court's database.
• Managing correspondence, ensuring timely issuance and distribution of court orders and notices, and completing case closure steps.
• Closing daily tills, running financial reports, and making deposits.
• Receipting payments into correct account codes for court-related fees and fines.
• Assisting the public at the front counter and by phone, providing paperwork and filing instructions.
• Supporting record searches through digital and physical indexes.
• Retrieving files, certifying court documents, and notarizing signatures when required.

Benefits

• 12 paid holidays
• medical, dental, and optional vision coverage
• employer-paid life insurance
• Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan
• Personal leave is accrued for vacation, illness, or personal needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED