Court Administrator Assistant

McLennan County • Tx, TX

20h • Onsite

About The Position

The Court Administrator Assistant carries out administrative duties including, but not limited to, case flow management, records management, fiscal management, statistical analysis and projections, public relations, court security management, and personnel management, including directing day-to-day operations and implements court policies adopted by the Judge.

Requirements

• Associate’s degree in Public Administration, Business Administration, Criminal Justice, or related field; in lieu of associate’s degree: a High School Diploma or GED and a minimum 2 years’ experience in clerical, administrative, customer service or related field that included heavy interaction with the public plus the years of experience required below
• 1 year work experience in clerical, administrative, customer service or related field that included heavy interaction with the public
• Must be loyal and able to keep the confidences of the office as required by law
• Knowledge of legal terminology, judicial administration and support services, legal office procedures, court policies/rules, and practices related to criminal, family, juvenile or civil law matters
• General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook, and judicial case management systems
• Exceptional skill in establishing and maintaining effective working relationships with County staff, attorneys, and citizens
• Proficient verbal and written skills to communicate information and directions to courts, attorneys, and citizens
• Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems

Nice To Haves

• Bilingual proficiency in Spanish

Responsibilities

• Accurately maintain the Court’s Docket and Judge’s Calendar, ensuring the timely and orderly setting of civil, family, and criminal cases.
• Coordinate and communicate with attorneys and self-represented litigants in support of civil and family cases.
• Coordinate mediation settings and other alternative dispute resolution matters as directed by the Court.
• Act as liaison between the District Court and District Attorney regarding scheduling of criminal cases.
• Prepare daily dockets for the Court and staff and assist attorneys/litigants with checking in for hearings.
• Create and distribute public notification of all hearings scheduled on a weekly basis to the assigned courts, Adult Probation, District Attorneys, District Clerk, and Information Technology departments.
• Responsible for daily bonding revocations, reinstatements, and conditions of bonds.
• Handle and direct all phone calls, emails, faxes, etc sent to the Court.
• Review, research and prepare any documents sent for Court’s approval.
• Communicate with Texas Department of Criminal Justice officials regarding Defendant back time accounts and the Diligent Participation Credit mandated through the Texas Code of Criminal Procedures.
• Partner with the District Attorney Pretrial Division in regards to the scheduling and the authorizations of Defendants on alternative programs.
• Prepare and maintain dismissal dockets during each year as per the Court’s direction including sending notices to all parties.
• Support jury coordination including jury panel ordering, jury letters, jury charge, jury excuses; Trial Preparation Orders, Docket Call Notices related to jury trials.
• Communicate with all other County Departments regarding District Court business (Timesheets, requisitions, budget items, personnel items, etc.).
• Partner closely with Sheriff Office in regards to the statuses of current pending and/or disposition of cases.
• Arrange transportation of inmates each working day.
• Review, update, and schedule notifications regarding incarcerated and/or released inmates.
• Ensure contact is made with the Indigent Defense Coordinator to verify eligibility to appoint counsel.
• Verify legal documentation and appoint appellant attorneys as needed for pending 10th Appellant Court administrators.
• Work with Judicial Case Management technologies; partner with the Information Technology department to streamline the current programming system.
• Prepare and maintain any and all forms that may be needed by the Court.
• Prepare and provide to litigants any written rulings made by the Court.
• Prepare and arrange correspondence, telephone conferences, bench warrants, etc., related to incarcerated litigants.
• Regular attendance and timeliness are required.

Benefits

• Background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records, and educational attainment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree