Court Administrator Assistant

McLennan County•Tx, TX

9d•Onsite

About The Position

The Court Administrator Assistant carries out administrative duties including, but not limited to, case flow management, records management, fiscal management, statistical analysis and projections, public relations, court security management, including directing day-to-day operations and implements court policies adopted by the Judge.

Requirements

Associate’s degree in Public Administration, Business Administration, Criminal Justice, or related field; in lieu of associate’s degree: a High School Diploma or GED and a minimum 2 years’ experience in clerical, administrative, customer service or related field that included heavy interaction with the public plus the years of experience required below.
1 year work experience in clerical, administrative, customer service or related field that included heavy interaction with the public.
Must be loyal and able to keep the confidences of the office as required by law.
Strong knowledge of legal terminology, judicial administration, court support services, criminal processes, and court policies and rules, with familiarity in matters involving family, juvenile, and civil law.
General knowledge of basic hardware and software and uses of a variety of different computer operating systems such as Microsoft Office Work, Excel, Outlook.
Exceptional skill in establishing and maintaining effective working relationships with County staff, attorneys, and citizens.
Proficient verbal and written skills to communicate information and directions to courts, attorneys, and citizens.
Ability to accurately sort, file, and retrieve material using alphabetical, numerical, or chronological systems.

Nice To Haves

Bilingual proficiency in Spanish

Responsibilities

Accurately maintain the Court's Docket and Judge's Calendar, requiring interaction with attorneys and their staff, other Judges and their staff, and the general public by in office contact, telephone, email, fax and regular mail.
Prepare daily dockets for the Court and staff and assist attorneys/litigants with checking in for hearings.
Create and distribute public notification of all hearings scheduled on a weekly basis to the District Clerk and Information Technology departments.
Maintain the court docket by setting cases for hearing, coordinating times with attorneys and litigants, updating court forms and assisting the Court Administrator with a dismissal docket.
Handle and direct all phone calls, emails, faxes, etc sent to the Court.
Review, research and prepare any documents sent for Court's approval.
Communicate with all other County Departments regarding 414th District Court business (Timesheets, requisitions, budget items, personnel items, etc.).
Work with Judicial Case Management technologies; partner with the Information Technology department to streamline the current programming system.
Prepare and maintain several dismissal dockets during each year as per the Court's direction (This includes running reports to identify appropriate cases, reviewing the case for status, preparing and sending dd notices to all parties, preparing the dismissal docket for the Court, taking notes during dd and preparing & providing to litigants the paperwork reflecting the Court's ruling at dd ...).
Prepare and maintain any and all forms that may be needed by the Court.
Prepare and provide to litigants any written rulings made by the Court.
Prepare and maintain docket, Judge's notebook, jury panel ordering, jury letters, jury charge, jury excuses; Trial Preparation Orders, Docket Call Notices related to jury trials.
Assist the Court Administrator with ordering of supplies, budget preparation, clerical duties, as well as assisting with inquiries from the public regarding court proceedings.
Regular attendance and timeliness are required.