Course Registrar (National Guard Training Department)

Summit Technologies, Inc.•Arlington, VA

7d•Onsite

About The Position

Summit Technologies is seeking a Course Registrar to support the National Guard Training Department at the National Guard in Arlington, Virginia. The position is performed on-site and provides Individual Training Course Registrar services for Army National Guard Soldiers and Air National Guard Airmen. The registrar supports, monitors, and updates student registrations for schools, courses, and similar training forums; the Joint Individual Staff Training Branch (NGB-J373) anticipates an average of 10,050 registration requests annually. The role maintains the HRF/CERFP Individual Training Branch Training Schedule and GKO Course Schedule; coordinates course dates, locations, and participation with state and regional Points of Contact; and creates course letters of instruction. It also maintains course event calendars and schedules supporting NGB Joint Training Requirements and related scenarios and programs, finalizes schedules following COR review, and posts approved materials to the GKO website. The registrar reviews letters of instruction and provides executive summaries identifying potential deficiencies. Additional duties include processing course prerequisites, tracking registration and waiver requests, maintaining a Dual Status Commander registry, providing weekly student rosters and monthly updates to the COR, validating registration information with state headquarters and participants, and coordinating and facilitating NGB Joint Training Courses and planning meetings. The position also produces required weekly and monthly documents for NGB J373 leadership and the Program Manager and conducts teleconferences to maintain awareness of course and enrollment availability.

Requirements

Bachelor's degree or higher.
Active Secret clearance.
Five years of experience performing the stated tasks, including three years directly related to the position.
Advanced skills using SharePoint and Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

Provide Individual Training Course Registrar services.
Support, monitor, and update ARNG Soldier and ANG Airman registrations for schools, courses, and similar forums.
Create, maintain, and update student registration processes upon receipt of applications.
Gather and process course prerequisites.
Maintain the HRF/CERFP Individual Training Branch Training Schedule and GKO Course Schedule.
Coordinate with state and regional Points of Contact to agree on course dates, locations, and participation across the CRE.
Create letters of instruction for courses and review NGB-J373-generated LOIs, providing executive summaries that analyze potential deficiencies.
Create and update course event calendars and schedules for NGB Joint Training Requirements, NLE Scenarios, National Planning Scenarios, Homeland Security Institute, HRF, and CERFP; finalize edits following COR review and post finalized calendars and schedules to the GKO website.
Maintain a running Dual Status Commander registry with names and POC information for currently qualified DSCs by state.
Provide an updated DSC roster to the COR monthly.
Provide the COR weekly with a comprehensive roster of students and course-specific student information.
Analyze current registration and waiver requests.
Verify and validate registration information with JFHQ-State(s) and individual training participants to support successful registration completion.
Coordinate with JFHQ-State(s) and NGB Divisions to plan, schedule, and facilitate NGB Joint Training Courses.
Conduct internal and external teleconferences with state and regional POCs regarding course and enrollment availability.
Produce required weekly and monthly documents for NGB J373 leadership and the Program Manager.
Facilitate weekly and monthly planning meetings with state National Guard leadership to coordinate exercises.