Course Registrar (National Guard Training Department)

Summit Technologies•Arlington, VA

6d•Onsite

About The Position

Summit Technologies is seeking a Course Registrar to support the National Guard Training Department in Arlington, Virginia. The position is performed on-site at the Arlington, VA National Guard and provides Individual Training Course Registrar services for Army National Guard Soldiers and Air National Guard Airmen. The registrar supports, monitors, and updates student registrations for courses and similar forums, including creating and maintaining each student's registration process after receiving an application and gathering and processing course prerequisites. The role maintains training schedules and course event calendars, coordinates agreed-upon course dates, locations, and participation with state and regional Points of Contact, and posts finalized schedules and calendars to the GKO website. The Government anticipates approximately 10,050 registration requests and 46 event calendars and schedules annually. The role also maintains a Dual Status Commander registry and provides updated rosters and registration analyses to the COR. It reviews letters of instruction and summarizes potential deficiencies, verifies registration information with state headquarters and participants, and coordinates with state headquarters and NGB divisions to plan, schedule, and facilitate NGB Joint Training Courses. The registrar conducts teleconferences and planning meetings and produces required weekly and monthly documents for NGB J373 leadership and the Program Manager.

Requirements

Bachelor's degree or higher.
Active Secret clearance.
Five years of experience performing the described tasks, including three years directly related to the position.
Advanced skills using SharePoint and Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.

Responsibilities

Maintain the HRF/CERFP Individual Training Branch Training Schedule and the GKO Course Schedule.
Coordinate with state and regional Points of Contact to establish agreed-upon course dates, locations, and participation across the CRE.
Create letters of instruction for courses and review letters of instruction generated by NGB-J373, providing executive summaries of potential deficiencies.
Conduct internal and external teleconferences with state and regional Points of Contact to communicate course and enrollment availability.
Produce required weekly and monthly documents for NGB J373 leadership and the Program Manager.
Facilitate weekly and monthly planning meetings with state National Guard leadership to coordinate exercises.
Support, monitor, and update ARNG Soldier and ANG Airman registrations for schools, courses, and similar forums.
Create, maintain, and update students' registration processes upon receipt of applications, and gather and process course prerequisites.
Maintain a running Dual Status Commander registry listing current qualified commanders and state-level Point of Contact information; provide an updated roster to the COR monthly.
Create and update event calendars and schedules for courses supporting NGB Joint Training Requirements, NLE Scenarios, National Planning Scenarios, Homeland Security Institute, HRF, and CERFP.
Finalize schedule and calendar edits after COR review and post finalized versions to the GKO website.
Analyze current registration and waiver requests.
Provide the COR with a comprehensive weekly roster of students and course enrollment information.
Verify and validate registration information with JFHQ-State(s) and individual participants to ensure successful course registration.
Coordinate with JFHQ-State(s) and NGB divisions to plan, schedule, and facilitate NGB Joint Training Courses.