Course Catalog Specialist (Peabody Preparatory)

Johns Hopkins University•Baltimore, MD

1d•$22 - $38•Remote

About The Position

Peabody Preparatory is seeking an experienced Course Catalog Specialist (Registration System Coordinator) for short-term, remote support developing and launching its Spring and Summer course catalogs. This casual/as-needed, project-focused position will configure courses and classes in the ASAP registration system, using program and course information supplied by Preparatory academic and administrative staff. The immediate goal is to ensure that offerings are accurately configured, quality checked, and ready for registration launch. Depending on organizational needs, the assignment may be extended to provide additional catalog or ASAP systems support beyond the initial catalog cycle. The position carries no benefits and has a variable schedule of up to 987 hours per year. The specialist will build and update ASAP course and class records, configure registration details, and coordinate catalog production against established deadlines. The role also includes reviewing and testing catalog configurations, troubleshooting issues, resolving information gaps in collaboration with staff, documenting work and decisions, and supporting the transition of catalog and system knowledge to permanent Preparatory staff.

Requirements

High school diploma or equivalent.
Three years of related experience; additional education may substitute for required experience as permitted by the JHU equivalency formula.
Significant hands-on experience working with the ASAP registration system and ability to work independently in it with minimal system training.
Strong attention to detail and demonstrated accuracy when working with complex program and course data.
Strong organizational and project-management skills.
Ability to identify problems, troubleshoot effectively, and develop solutions.
Ability to manage multiple tasks and deadlines simultaneously.
Strong written and verbal communication skills.
Ability to collaborate effectively with academic, administrative, and technical staff.
Ability to work independently in a remote environment.

Nice To Haves

Bachelor’s degree.
Demonstrated professional experience working with the ASAP registration system.
Hands-on experience configuring courses, classes, or registration offerings in ASAP.

Responsibilities

Build and configure Spring and Summer courses and classes in ASAP.
Complete class rollover and update existing course and class records for upcoming registration periods.
Configure schedules, tuition, fees, discounts, customer groups, course groups, packages, and programs.
Enter and maintain course and program information provided by Preparatory academic and administrative staff.
Work with department chairs and program staff to translate program requirements into appropriate ASAP configurations.
Configure registration structures for a variety of Preparatory programs and enrollment models.
Review existing configurations and identify updates or corrections needed for upcoming terms.
Coordinate catalog setup and production to meet registration launch deadlines.
Conduct quality-control reviews of catalog data before publication.
Verify that courses and classes display and function correctly in the registration environment.
Test registration pathways and configurations as needed before launch.
Identify missing, incomplete, or conflicting course information and work with Preparatory staff to resolve discrepancies.
Troubleshoot course- and catalog-related ASAP configuration issues and identify issues requiring escalation to Peabody Information Technology or other system support.
Assist with final catalog review and preparation for registration go-live.
Collaborate with Preparatory staff to track catalog information and outstanding items.
Communicate about missing information, configuration questions, deadlines, and potential barriers to launch.
Document completed work, configuration decisions, and unresolved issues.
Support the transition of catalog and system knowledge to permanent Preparatory staff.
Prioritize tasks to meet firm Spring and Summer catalog production deadlines.