Coordinator Catalog & Course Management

Texas Woman’s University•Denton, TX

About The Position

The Coordinator, Catalog and Course Management reports to the Manager of Curriculum, Catalog, and Academic Communications and supports the maintenance of the university’s academic catalog, curriculum, and course management systems (CIM/CAT CourseLeaf). The role coordinates publication of the academic catalog and assists academic departments and users with system workflows, catalog content, and academic information. Work is performed under general supervision, and performance is evaluated based on completed assignments and results obtained through the university’s performance evaluation system and policies. The position works with academic departments, faculty, administrators, IT professionals, university stakeholders, and the Office of the Vice Provost for Curriculum and Strategic Initiatives. It also supports the Curriculum Committee and helps communicate academic information and coordinate academic deadlines. Regular and reliable attendance during scheduled work hours is essential. Work is normally performed in a typical interior work environment; travel may be required.

Requirements

Bachelor’s degree required; additional job-related experience may substitute for the required education on a year-for-year basis.
One year of functional, hands-on experience with information systems.
Regular and reliable attendance at the University during regular scheduled days and work hours.
Ability to work in a team environment.
Ability to learn general degree requirements and processes associated with Texas higher education.
Ability to learn THECB and SACSOC policies and regulations.
Ability to learn university undergraduate and graduate degree programs, curriculum, and governing bodies.
Excellent written and verbal communication skills, attention to detail, and ability to convey complex information clearly and accessibly.
Knowledge of content management systems, databases, and other technology tools for catalog management and communication.
Proven ability to manage multiple projects, set priorities, and meet deadlines.
Ability to learn curriculum development processes.
Ability to use a personal computer, office equipment, university software, and email.
Adhere to federal and state regulations and TWU policies and procedures concerning information security and privacy.

Responsibilities

Support the manager in updating and maintaining academic catalog, course, and curriculum information in CIM/CAT systems.
Maintain user provisioning in related systems.
Assist academic components and users with troubleshooting and entering new or revised programs and courses in management systems.
Support and maintain workflow structures for curriculum and course management systems.
Collaborate with academic departments to collect and update course, program, and policy information for the catalog.
Review and edit catalog content for accuracy, consistency, and compliance with regulations and accreditation standards.
Coordinate catalog updates and publication under the manager’s supervision.
Track changes in academic programs, policies, and regulations and update the catalog accordingly.
Develop and conduct training on curriculum and course management systems in coordination with the manager.
Assist with system updates and user testing with university stakeholders.
Assist with annual reviews of catalog, course, and program data.
Maintain current records of curriculum changes, course descriptions, prerequisites, and program requirements.
Assist the Office of the Vice Provost for Curriculum and Strategic Initiatives with reporting data from academic catalog, curricula, and course management systems.
Participate in relevant CIM system training.
Provide support to the Curriculum Committee.
Develop and implement communication strategies for disseminating academic information to students, faculty, staff, and other stakeholders.
Help coordinate academic deadlines with academic components.
Collaborate with faculty, administrators, IT professionals, and cross-functional teams to implement initiatives.
Perform other duties as requested.