Corrections Specialist 2

State of Washington•Pierce County - Gig Harbor, WA

3d•Onsite

About The Position

The Department of Corrections is seeking a highly motivated and qualified individual to take on the dynamic role of a full-time non-permanent Corrections Specialist 2 at Washington Corrections Center for Women (WCCW) located in Gig Harbor, WA. This position is anticipated to last 12 months. WCCW is Washington State's largest correctional facility serving women and the state's multi-custody-level facility and Reception Diagnostic Center for women. WCCW serves individuals across minimum, medium, and close custody levels and operates within a complex correctional environment requiring strong collaboration among facility leadership, custody, programs, health services, legal partners, courts, families, community organizations, and other external stakeholders. The Department of Corrections' mission is to 'improve public safety by positively changing lives'. With more than 9,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities.

Requirements

High School Diploma or equivalent education and four years' experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
Two years' experience working in a correctional setting.
Ability to obtain notary credentials within first 90 days after appointment.
Knowledge of Public Disclosure Act (RCW 42.56).
Knowledge of government organizations and functions; administrative and office procedures, research, and data collection; policies of the Department of Corrections and local Operational memorandums; the courts and legal system' legal research; policy development; record retention, media relations; public information; public disclosure.
Knowledge and understanding of the field of corrections, Revised Code of Washington; and Washington Administrative Code.
Ability to communicate effectively (written and oral) with excellent grammar; interpret policy, compose and respond to communications from staff, inmates, courts, and the Attorney General's Office; interpersonal skills to develop working relationships with all areas of the department, facility and the public; manage, mentor and train staff, make effective decisions, anticipate, advise, and coordinate long range planning for the areas of responsibility and communicate well under trying circumstances (emergencies) for extended periods of time.
Working knowledge of public information systems and legal issues.
Above average communication and interpersonal skills.
Supervisory and Management experience.
Demonstrated organization and time management skills.
Demonstrated ability to effectively communicate with all levels of staff to include management.
Demonstrated ability in business writing.
Ability to maintain confidentiality in the performance of this role.
Ability to work under extreme stress.
Ability to use discretion and independent judgment.

Nice To Haves

Bachelor's degree in public administration, business administration or closely related field from recognized accredited college or university whose accreditations are recognized by the U.S. Department of Education or the Council for Higher Education Accreditation.

Responsibilities

Serves as a key advisor and administrative resource to the Superintendent and facility leadership team.
Directly supervises two administrative support professionals and provides leadership, direction, coaching, and oversight to ensure effective delivery of critical administrative services.
Manages several highly visible and complex administrative programs that support legal compliance, transparency, access to justice, communication, accountability, and effective facility operations.
Serve as conduit between Attorney General’s Office (AGO) and facility staff.
Schedule attorney meetings, staff, and incarcerated individual depositions at the facility.
Review, compiles information, and responds to requests.
Prepares legal declarations and responses on behalf of the facility and the Department.
Manage and oversee the scheduling and management of virtual hearings and appearances to ensure incarcerated individuals have proper legal access within the facility.
Provides notary service.
Act as spokesperson for facility and maintain working relationships with public, outside organizations, and the media.
Communicate with staff, incarcerated individuals, attorneys, AGO, and media.
Point of contact for tours, trains other staff selected to facilitate tours, and ensure all access, background, and other required documents are process for access to the facility.
Arrange meetings/phone calls for foreign consulates, Bureau of Prisons representatives, OMBUDS, Census Bureau and Disability Rights Washington (DRW).
Represent the supervisor at meetings, conferences, and conventions, serving as their spokesperson on agency matters; attend civic functions on behalf of the facility.
Responsible for the retention and backup of all historical documents and information for the facility and archive room.
Assist the Administrative Assistant 4 in the Superintendent’s office by advising on document retention issues and obtaining approvals for record destruction in accordance with established Records Retention Schedules.
Serves as the direct supervisor of two staff members: Administrative Assistant 3 (Operational Memorandum Coordinator) and the Administrative Assistant 2 (Virtual Hearings Coordinator) providing leadership, direction and performance oversight.
Acts as Audit Coordinator of operational reviews, Corrective Action Plans (CAPS), safety inspections, and security audits.
Serves as Public Disclosure Coordinator and provides additional administrative support to the facility Superintendent.
Monitor, track and work with stakeholders to ensure Operational Memorandums are updated and current.