Corporate Vehicles Administration Coordinator

Nissan • Somerset, NJ

6d • Onsite

About The Position

We are currently looking for a Corporate Vehicles Administration Coordinator to join our team in Somerset, NJ. This role ensures a working knowledge and adherence to Corporate Vehicles policies, as well as any related Tax, Title, and Legal requirements. The coordinator drives for an excellent customer service experience by managing CV mailboxes and escalating issues appropriately. A key responsibility is maintaining the eGAMS (CV Fleet Management System) for tracking vehicles and payments, managing lessee and eligible drivers, uploading insurance, and capturing lease exchanges and related activities. The role involves working with third-party vendors and dealerships for vehicle plating in various states, filing records, and entering accurate data into eGAMS for new vehicle deliveries and returns. Additionally, the coordinator schedules vehicle deliveries and exchanges for employees and their families, coordinates with dealerships to ensure vehicle readiness, and monitors employee insurance compliance with Corporate Vehicle requirements. The position also involves coordinating the return of inspection paperwork, managing vehicle returns sent to auction, and potentially serving as backup for NJ plating/registration and deliveries at the NJ office. Becoming a Notary Public and obtaining NJ plating/registration certification are also part of the role.

Requirements

• Three or more years of professional-level experience in a related field.
• Previous experience working with the Department of Motor Vehicles is preferred.
• Excellent customer service attitude and interpersonal skills required for team collaboration and customer satisfaction, both in person and over the phone/video calls.
• Strong oral and written communication skills with the ability to manage complex tasks quickly and work independently and within a team environment.
• High School diploma or GED.
• General Microsoft Office Suite skills, with an emphasis on Excel.
• Ability to utilize and learn new systems quickly, including eGAMS.
• Lifting: 5-15 pounds
• This position will work in various weather conditions, outside with vehicle exchanges year-round.
• Ability to perform work onsite at Somerset, NJ.
• Motor Vehicle Report required.
• Must have a valid driver's license.
• Candidates for this position must be legally authorized to work in the United States and will be required to provide proof of employment eligibility at the time of hire; Nissan uses E-Verify to validate employment eligibility.

Nice To Haves

• Previous experience working with the Department of Motor Vehicles is preferred.

Responsibilities

• Ensure a working knowledge and adherence to Corporate Vehicles policies, as well as any related Tax, Title, Legal requirements.
• Drive for an excellent customer service experience, answering CV mailboxes as assigned, and escalating appropriately.
• Ensure eGAMS is up to date and utilized (CV Fleet Management System) to track vehicles and payments; manage lessee and eligible drivers; upload insurance; capture lease exchanges; temporary leases; and related activities.
• Work with third-party plating vendor and dealership locations to plate vehicles in various states.
• Responsible for filing records and entering accurate data into eGAMS for new vehicle deliveries and returns.
• Schedule Nissan employees/eligible family members for vehicle deliveries and exchanges at dealerships.
• Coordinate with dealerships to ensure vehicles are ready for delivery.
• Ensure employee insurance meets Corporate Vehicle requirements for employee-provided insurance and regularly monitor compliance.
• Coordinate with dealerships to ensure all inspection paperwork is returned and vehicles are grounded timely.
• Take payment for vehicle damage.
• Regularly monitor vehicle returns sent to auction.
• Become a Notary Public to efficiently process required paperwork.
• Serve as backup for NJ plating/registration in 3rd party system.
• Become certified in NJ to plate/register vehicles.
• Serve as backup for deliveries at the NJ office.
• Perform other related duties as requested.

Benefits

• Comprehensive Benefits Package, including medical, mental health, parental leave, retirement savings
• Unique Nissan perks, including discounts on lease vehicles as part of our Employee Lease Program and a Vehicle Purchase Program (VPP).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED