Administration & Compliance Coordinator
About The Position
The Massachusetts Port Authority is seeking an Administration & Compliance Coordinator to join the Massport Police Department. This role is crucial for managing accreditation, regulatory compliance, security programs, grant administration, and departmental budgeting. The ideal candidate is highly organized, resourceful, detail-oriented, and thrives in a fast-paced environment requiring accuracy, accountability, and discretion. This position involves building strong relationships, effective communication with diverse stakeholders, and a proactive, solutions-oriented approach to managing competing priorities. Strong analytical, project management, and financial acumen are essential for navigating regulatory requirements, interpreting complex information, and driving continuous improvement while maintaining professionalism and confidentiality.
Requirements
- Bachelor's degree or equivalent professional experience
- 5-7 years of progressive experience in project management, administration, operations, or a related field
- Strong project management, budgeting, and organizational skills to manage competing priorities, analyze information, and support operational and strategic objectives
- Ability to communicate effectively with diverse stakeholders, building relationships and collaborating across teams while navigating varying priorities, perspectives, and business needs
- Proficiency in Microsoft Office and database systems
- Maintain the highest level of professionalism, confidentiality, and discretion
Responsibilities
- Lead the department’s accreditation, regulatory compliance, and security program initiatives by coordinating audits, maintaining compliance documentation, monitoring adherence to standards, and partnering with command staff and stakeholders to ensure ongoing operational readiness and successful program outcomes.
- Manage grant administration and reporting activities by identifying funding opportunities, coordinating application and approval processes, overseeing compliance with grant requirements, and collaborating with internal departments and external agencies to support critical public safety initiatives.
- Oversee departmental budgeting, procurement, contracts, vendor relationships, and financial reporting by monitoring expenditures, supporting strategic planning efforts, ensuring fiscal accountability, and aligning resources with operational priorities and long-term goals.
- Provide high-level administrative and operational support to department leadership by managing sensitive communications, coordinating office operations, facilitating stakeholder engagement, overseeing key administrative functions, and ensuring the efficient execution of departmental programs and initiatives.
Benefits
- Collaboration with colleagues at all levels of leadership from all different disciplines
- Opportunities to grow, learn, and explore many areas of the business
- Work/life balance
- Supportive and inclusive culture
- Opportunities for growth
- Providing safe, healthy, and secure work environment
- Supporting the people and businesses of New England
- Achieving results and having positive impact
- Being good neighbors in the communities we serve
- Protecting the environment
- Comprehensive compensation and benefits package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
