Corporate Travel Coordinator

Power Design, Inc. • Saint Petersburg, FL

1d • Hybrid

About The Position

The Travel Coordinator provides administrative and operational support to the Senior Travel Coordinator, assisting with day-to-day travel operations across PDI. This role is responsible for processing travel requests, maintaining accurate travel documentation, and coordinating travel arrangements for employees and candidates across various departments. The Travel Coordinator works closely with our outside travel management company and vendors to ensure timely, accurate travel arrangements that align with company requirements — helping deliver the best possible travel experience for all PDI travelers.

Requirements

• Strong attention to detail and accuracy in data entry
• Possess excellent customer service, communication, and interpersonal skills
• Must be able to maintain a high level of confidentiality and professionalism
• Ability to work independently and manage multiple administrative tasks
• Basic familiarity with scheduling and/or calendar management
• Comfortable working in a fast‑paced environment with shifting priorities

Nice To Haves

• Experience working with Egencia or other travel management software is a plus

Responsibilities

• Collect travel details from employees and coordinate with internal departments to gather required travel information, entering data accurately into our travel management platform, Egencia.
• Check hotel, flight, and car rental availability; schedule reservations; and process changes or cancellations as needed, under the direction of the Senior Travel Coordinator.
• Prepare, update, and maintain travel records, itineraries, and documentation to ensure all travel-related information is organized and current.
• Communicate itinerary confirmations, updates, and travel policy information to employees, ensuring all travel needs are met within company and department guidelines.
• Monitor shared travel inboxes and route inquiries to the appropriate team member in a timely manner.
• Assist with monthly reconciliation tasks, including organizing receipts, preparing documentation for expense reporting, and managing the monthly travel expense report.
• Maintain organized files for travel vendors, invoices, and internal travel requests.
• Provide general administrative support to the travel team as needed.

Benefits

• Flexible and hybrid work options available
• Cutting-edge headquarters with an on-campus café, fitness center, game room with golf simulator, electric scooters, lake with running path, training facility, and tobacco-free campus
• Comprehensive medical, dental, vision, and life insurance offered
• Short and long-term disability plans
• 401k with company matching and Flexible Spending Accounts (FSA) options available
• Paid time off and company holidays provided

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed