Corporate Travel Coordinator
About The Position
The Travel Coordinator provides administrative and operational support to the Senior Travel Coordinator, assisting with day-to-day travel operations across PDI. This role is responsible for processing travel requests, maintaining accurate travel documentation, and coordinating travel arrangements for employees and candidates across various departments. The Travel Coordinator works closely with our outside travel management company and vendors to ensure timely, accurate travel arrangements that align with company requirements — helping deliver the best possible travel experience for all PDI travelers.
Requirements
- Strong attention to detail and accuracy in data entry
- Possess excellent customer service, communication, and interpersonal skills
- Must be able to maintain a high level of confidentiality and professionalism
- Ability to work independently and manage multiple administrative tasks
- Basic familiarity with scheduling and/or calendar management
- Comfortable working in a fast‑paced environment with shifting priorities
Nice To Haves
- Experience working with Egencia or other travel management software is a plus
Responsibilities
- Collect travel details from employees and coordinate with internal departments to gather required travel information, entering data accurately into our travel management platform, Egencia.
- Check hotel, flight, and car rental availability; schedule reservations; and process changes or cancellations as needed, under the direction of the Senior Travel Coordinator.
- Prepare, update, and maintain travel records, itineraries, and documentation to ensure all travel-related information is organized and current.
- Communicate itinerary confirmations, updates, and travel policy information to employees, ensuring all travel needs are met within company and department guidelines.
- Monitor shared travel inboxes and route inquiries to the appropriate team member in a timely manner.
- Assist with monthly reconciliation tasks, including organizing receipts, preparing documentation for expense reporting, and managing the monthly travel expense report.
- Maintain organized files for travel vendors, invoices, and internal travel requests.
- Provide general administrative support to the travel team as needed.
Benefits
- Flexible and hybrid work options available
- Cutting-edge headquarters with an on-campus café, fitness center, game room with golf simulator, electric scooters, lake with running path, training facility, and tobacco-free campus
- Comprehensive medical, dental, vision, and life insurance offered
- Short and long-term disability plans
- 401k with company matching and Flexible Spending Accounts (FSA) options available
- Paid time off and company holidays provided
- National health and dental plans
- National discount programs for everything from movie tickets to flowers, rental cars, phones and vehicles!
- 401(k) retirement plan
- Incentive and recognition programs
- Relocation opportunities may also be available!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
