Corporate Service Coordinator

Allied Power Group•Houston, TX

6d•Onsite

About The Position

The Corporate Services Coordinator serves as the first point of contact for Allied Power Group’s corporate headquarters while supporting workplace operations across the Houston-area locations. Reporting to the Executive Assistant to the Chief Executive Officer, this position is responsible for maintaining a professional reception environment, coordinating workplace services, supporting facility-related requests, and ensuring employees, customers, vendors, and visitors receive exceptional service. This role also partners with HR, Maintenance, Purchasing, IT, Security, and third-party vendors to coordinate workplace needs from completion through intake while maintaining a consistent presence at the corporate reception area during normal business hours.

Requirements

Three (3) to five (5) years of experience in office administration, workplace operations, facilities coordination, or a related role.
Professional presence with exceptional customer service and interpersonal skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to prioritize multiple responsibilities.
Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
Ability to work independently while coordinating multiple projects and vendor relationships.
High school diploma or equivalent

Nice To Haves

Associate’s degree

Responsibilities

Serve as the first point of contact for employees, customers, vendors, and visitors by providing professional reception services, managing incoming calls, mail distribution, conference room scheduling, and maintaining common office areas.
Oversee day-to-day workplace operations for the corporate headquarters while supporting workplace coordination across APG's Houston-area locations to ensure a professional, organized, and efficient work environment.
Maintain standardized inventory levels for office, breakroom, and workplace supplies across Houston-area locations by coordinating the ordering, replenishment, and distribution of materials and resources.
Serve as the primary point of contact for workplace and facility-related requests by receiving, prioritizing, and coordinating maintenance activities with internal departments, maintenance personnel, or external vendors based on business needs.
Manage vendor relationships supporting workplace operations, including janitorial, vending, water service, office equipment, and other facility-related services.
Partner with Purchasing to source furniture, appliances, office equipment, and other workplace assets as needed.
Monitor workplace conditions and facility requests through completion, provide timely updates to employees and department leaders, coordinate workspace setup and office moves, and escalate urgent facility or safety concerns when appropriate.
Administer the Ramp corporate credit card platform.
Coordinate company promotional inventory and branded merchandise.
Support Field Service administrative functions, including trailer registrations and other assigned operational and administrative requests.
Prepare reports, presentations, correspondence, and other business documents while supporting company-wide administrative initiatives and special projects.
Provide backup administrative support during periods of increased workload and travel occasionally between Houston-area locations to support workplace operations, vendor management, facility coordination, meetings, and other business needs.