Corporate Secretary / Administrator

Kyyba•Chicago, IL

About The Position

Kyyba is hiring a Corporate Secretary / Administrator to provide day-to-day coordination and administrative support to a team. The role includes preparing documents that may require multiple revisions and routing, presentations, letters, travel arrangements, meeting planning, expense reports, calendar management, memberships and dues, bar association matters, and continuing legal education (CLE). Accuracy and efficiency in expense handling are especially important because errors or delays could have significant financial consequences for the corporation and department. The position also assists with and serves as backup for all aspects of company meeting arrangements, including document preparation, coordination, logistics, agendas, audiovisual needs, and distribution of materials. The role is located in Chicago, Illinois. Kyyba describes its culture as emphasizing value, passion, excellence, empowerment, and happiness, and says it provides resources, incentives, flexibility, benefits, balanced compensation, and career development.

Requirements

High school diploma.
At least three years of legal or equivalent experience in a law firm or corporate function.

Nice To Haves

College education is preferred.

Responsibilities

Provide day-to-day coordination and administrative support to a team.
Prepare and route documents, including documents requiring multiple revisions.
Prepare presentations and letters.
Coordinate travel, meeting planning, expense reports, and calendar management.
Handle memberships and dues, bar association matters, and CLE.
Assist with and serve as backup for company meeting arrangements, including document preparation, coordination, logistics, agendas, audiovisual needs, and dissemination of materials.
Handle expenses accurately and efficiently.