Corporate Secretary / Administrator

Abacus • Chicago, IL

2d • Onsite

About The Position

The position provides overall coordination and administrative support to MDLZ’s Legal & Corporate Secretary team at its Chicago headquarters. The role handles day-to-day team coordination and administrative work, including preparing and routing documents that may require multiple revisions; preparing presentations and letters; arranging travel and meetings; processing expense reports; managing calendars; and coordinating memberships, dues, bar associations, and continuing legal education (CLE). Accuracy and efficiency in expense handling are especially important because errors or delays could have significant financial impacts on the corporation and department.

The position also assists with and serves as backup for arrangements for company meetings, including document preparation, coordination, logistics, agendas, audiovisual needs, and dissemination of materials. The position is onsite, with work hours from 8:00 a.m. to 4:30 p.m.

Requirements

• High school diploma.
• At least three years of legal or equivalent experience in a law firm or corporate function.

Nice To Haves

• College education preferred.

Responsibilities

• Provide day-to-day coordination and administrative support to the Legal & Corporate Secretary team.
• Prepare, revise, and route documents.
• Prepare presentations and letters.
• Coordinate travel and meeting planning.
• Prepare and process expense reports accurately and efficiently.
• Manage calendars.
• Coordinate memberships and dues, bar associations, and continuing legal education (CLE).
• Assist with and serve as backup for company meeting arrangements, including document preparation, coordination, logistics, agendas, audiovisual needs, and dissemination of materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED