Corporate Records Manager & Legal Operations Specialist

MARI•,

8d•$110,000 - $130,000•Hybrid

About The Position

MARI is a global events and experiences company powering world-defining live experiences. Our portfolio of premium live properties spans sports, art, and entertainment — including the Madrid and Miami Open tennis tournaments, Frieze (a leading voice in contemporary art), and Barrett-Jackson (the premium U.S. collector car auction company). MARI also includes TodayTix Group, the global e-commerce leader for cultural experiences, connecting millions of customers with the best in live entertainment. MARI is reshaping the live events landscape — building a growing portfolio of category-defining events and brands that set the standard for what's next, across sports, entertainment, art, and lifestyle. At MARI, you'll work alongside people who are passionate, curious, and driven — people who believe that live experiences have the power to shape culture, and who care about the work, the mission, and each other. We welcome outstanding applicants of all backgrounds and encourage everyone to apply. About the Role: We are seeking a detail-oriented Corporate Records Manager & Legal Operations Specialist to own the infrastructure behind our legal function at MARI Group. This is a mid-level operational role at the heart of Legal's ability to scale as MARI's portfolio of entities — 90+ and growing with every deal — expands across jurisdictions. You'll sit within the Legal team, working closely with and reporting directly to the General Counsel, and your work will have direct impact on the integrity of our corporate governance and the day-to-day efficiency of the legal department. The role splits roughly 75/25 between two areas. On the corporate records side, you'll be the primary owner of our entity administration — keeping directors, filings, and governing documents current across every jurisdiction, managing our external compliance and registered agent vendors, maintaining our entity management system, and leading post-acquisition integration as new companies join MARI's governance framework. On the legal operations side, you'll build and run the systems that keep the department itself working: our law firm billing process, our compliance infrastructure, our legal trackers, and our contract repository. This is a hands-on, detail-intensive position for someone who thrives on building systems rather than just maintaining task lists. If you're energized by precision, infrastructure, and keeping complex operations running cleanly — and you know how to give a useful answer under time pressure without letting anything slip — this role was built for you. This is a full-time role. We are ideally seeking individuals based in the greater New York City area, but open to remote employees as well. The total compensation range for this role is $110,000–$130,000, inclusive of base and bonus. Compensation is determined by market data, experience, location, and internal banding. Ranges will be discussed transparently during the interview process. What Success Looks Like: The entity portfolio is fully current — no lapsed filings or missed annual report deadlines across 90+ entities. Post-acquisition entities are integrated into MARI's governance framework on a predictable timeline, with clean records from day one. Law firm billing runs smoothly, and legal trackers (litigation, contracts, DSAR) are trusted as a reliable source of truth by Legal and Finance. What You'll Own: Serve as the internal expert on corporate records — directors, good standing, governing documents, and corporate authorizations — and manage our entity compliance and registered agent vendors to keep filings and the entity management system current across all jurisdictions Maintain minute books, org charts, and the entity structure chart; lead post-acquisition entity integration and support entity-related M&A due diligence Maintain cap tables and equity grant tracking (profits interests, options, RSUs), coordinating with outside counsel on changes requiring legal analysis Develop and manage the company's litigation hold process, administering holds as they arise Own the legal department's tech stack (document management, contract repository, CLM) and its litigation, material contracts, and DSAR trackers Manage law firm billing operations end-to-end — onboarding, matters, accruals, invoice review, and billing guidelines — coordinating with Finance and AP and flagging budget variances to the GC Serve as the department's go-to on legal tech, continuously evaluating and improving the tools and workflows Legal relies on day to day What You Bring: 4–7 years of experience in corporate records management, entity administration, or a specialized corporate paralegal role, with multi-jurisdictional experience across multiple countries and states Demonstrated ability to manage a high volume of entities and deadlines with minimal supervision, including experience with registered agent providers and outside counsel coordination Strong organizational and project management instincts — you build systems, not just task lists — and comfort working directly with Finance and AP on billing and accruals Familiarity with legal technology and AI-enabled tools (entity management, CLM, or matter management platforms); experience in an acquisition-driven or high-volume M&A environment, administering a CLM or e-billing platform, or tracking equity grants and cap tables is a plus. Paralegal certificate or relevant undergraduate degree preferred; JD not required. You're precise and proactive — a missed filing is a legal exposure to you, not a paperwork problem — and you take pride in building infrastructure that will be foundational as MARI keeps growing, without needing to be chased or to be everything to everyone. Benefits Here are some of the Benefits and Perks offered at MARI Group: Hybrid work environment (blend of in-office and at-home days) (BU/team/location dependent) Healthcare, vision, and dental plans with contributions from the company Life and disability insurance Paid Parental Leave 401(k) Matching Flexible Paid Time Off Enhanced gyms, wellness and financial wellbeing apps access via Wellhub Employee Assistance Program Pre-Tax FSA, Dependent Care FSA, and Commuter Benefits Perks and discounts via MARI's employment partner, Trinet MARI is proud to be an equal opportunity employer, committed to fostering a workplace that celebrates diversity and inclusion. We welcome candidates of all backgrounds and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Reasonable accommodations are available for applicants and employees based on religious practices, mental health, or physical needs.

Requirements

4–7 years of experience in corporate records management, entity administration, or a specialized corporate paralegal role, with multi-jurisdictional experience across multiple countries and states
Demonstrated ability to manage a high volume of entities and deadlines with minimal supervision, including experience with registered agent providers and outside counsel coordination
Strong organizational and project management instincts — you build systems, not just task lists — and comfort working directly with Finance and AP on billing and accruals
Familiarity with legal technology and AI-enabled tools (entity management, CLM, or matter management platforms); experience in an acquisition-driven or high-volume M&A environment, administering a CLM or e-billing platform, or tracking equity grants and cap tables is a plus.
You're precise and proactive — a missed filing is a legal exposure to you, not a paperwork problem — and you take pride in building infrastructure that will be foundational as MARI keeps growing, without needing to be chased or to be everything to everyone.

Nice To Haves

Paralegal certificate or relevant undergraduate degree preferred; JD not required.

Responsibilities

Serve as the internal expert on corporate records — directors, good standing, governing documents, and corporate authorizations — and manage our entity compliance and registered agent vendors to keep filings and the entity management system current across all jurisdictions
Maintain minute books, org charts, and the entity structure chart; lead post-acquisition entity integration and support entity-related M&A due diligence
Maintain cap tables and equity grant tracking (profits interests, options, RSUs), coordinating with outside counsel on changes requiring legal analysis
Develop and manage the company's litigation hold process, administering holds as they arise
Own the legal department's tech stack (document management, contract repository, CLM) and its litigation, material contracts, and DSAR trackers
Manage law firm billing operations end-to-end — onboarding, matters, accruals, invoice review, and billing guidelines — coordinating with Finance and AP and flagging budget variances to the GC
Serve as the department's go-to on legal tech, continuously evaluating and improving the tools and workflows Legal relies on day to day

Benefits

Hybrid work environment (blend of in-office and at-home days) (BU/team/location dependent)
Healthcare, vision, and dental plans with contributions from the company
Life and disability insurance
Paid Parental Leave
401(k) Matching
Flexible Paid Time Off
Enhanced gyms, wellness and financial wellbeing apps access via Wellhub
Employee Assistance Program
Pre-Tax FSA, Dependent Care FSA, and Commuter Benefits
Perks and discounts via MARI's employment partner, Trinet