Corporate Receptionist

Bay Alarm Company • Concord, CA

15h • Onsite

About The Position

Serves as the first point of contact for guests visiting the corporate office and performs general administrative duties.

Requirements

• 1-2 years office experience preferred.
• High school diploma or equivalent required.
• 1-2 years post-high school education preferred.
• Excellent communication skills required.
• Professional business-like appearance required.
• Intermediate Microsoft Word, Excel and Outlook skills required.

Responsibilities

• Meet, greet and direct all guests and visitors in the corporate office.
• Sort and distribute postal and interoffice mail.
• Prepare interoffice courier bags for daily pick-up.
• Prepare FedEx packages for shipping as needed.
• Prepare & distribute random mailers for various departments and/or branches.
• File new hire, termed and leave of absence documents.
• Maintain inventory of drug kits.
• Meet & assist with onboarding temporary employees - PIF & take photo.
• Provide administrative support on projects as needed.
• Prepare separation packets.
• Assist with sending out Final checks via FedEx and interoffice mail.
• Order supplies for HR Department.
• Prep & mail merge Westphal birthday cards & organize them for daily distribution.
• Mail out employee birthday cards.
• Mailing of service awards each month, and maintaining report.
• Stock HR supply room (refill paper daily).
• Prepare birthday & anniversary flyers & distribute.
• Manage postage machine and track courier bags.
• ACE License and Livescan paperwork data entry.
• Data entry for Divvy cards.
• Manage Samba Safety Systems reports.
• Assist department with special projects & other miscellaneous responsibilities as assigned.

Benefits

• medical
• dental
• vision
• life insurance
• 401(k) with company match
• Paid Training
• Alarm System Purchase Plan
• Employee Discounts
• long term disability
• Vacation
• Sick Time
• Holidays
• Bay Alarm Days
• Employee Referral Bonus Program
• Flexible Spending Account
• Employee Assistance Program (EAP)
• Education Reimbursement
• Family Scholarship Programs
• Employee Resource Groups
• Community Service Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED