Corporate Project Accounting Admin

Aston Carter•Boca Raton, FL

2d•$28 - $32•Remote

About The Position

Aston Carter is partnering with a leading organization in the AEC space to hire a Project Accounting Coordinator to support project admins and project accounting teams across the country. This role is ideal for someone who enjoys working cross-functionally, thrives in a fast-paced, team-oriented environment, and has a strong foundation in project accounting or project administration. This is a great opportunity to step into a highly collaborative, operationally critical role where you’ll gain exposure to project accounting, billing, and systems, partner closely with project and finance teams, and build skills that translate into long-term accounting or operations career growth.

Requirements

1–3 years of experience in project administration/support, accounting, or a related area of work
Experience in AEC (Architecture, Engineering, Construction) industry - familiarity with timecards, billing, and project lifecycle processes
Strong proficiency in Microsoft Office including Microsoft Excel (VLOOKUPs, pivot tables, data manipulation), Outlook, & Teams
Strong organizational and multitasking abilities
Excellent communication & collaboration skills
Comfortable working in a highly interactive, team-facing role (not behind-the-scenes)
Detail-oriented with a focus on accuracy and process adherence
Adaptable, collaborative, and eager to learn and grow
Comfortable managing repetitive, process-driven tasks in a dynamic environment

Nice To Haves

Bachelor’s degree in Accounting, Finance, Business or related discipline preferred
Exposure to Infor PSA or similar systems

Responsibilities

Perform timecard and unitcard entry and posting
Manage Timecard Adjustments (TCA), including communicating instructions to employees, routing approvals as needed, and maintaining TCA audit documentation.
Enter timecards and TCAs for employees on leave
Support subcontractor processes, including attachments and accrual tracking
Manage the sub accrual process, including maintaining tracking forms, sending timely notification emails to Project Administrators (PAs), and reviewing and organizing submitted documentation for accounting teams.
Submit and track requests for new unit setups
Update and maintain unit cost and rate schedules
Set up temporary employees and consultants in PSA (Infor)
Conduct project hygiene reviews to ensure data accuracy and completeness
Respond to and resolve Jira tickets and internal system requests
Maintain PA calendar on SharePoint
Provide ongoing support to PA team
Assist in troubleshooting system and process issues
Participate in calls, Teams communication, and email correspondence
Contribute to miscellaneous projects and operational initiatives as needed
Contribute ideas to improve efficiency and workflow processes
Contribute to maintaining and updating standard operating procedures (SOPs)