Corporate Partnerships Coordinator

Americas Essential Hospitals•Washington, DC

6d•Onsite

About The Position

The Corporate Partnerships Coordinator supports the marketing team, with a focus on sponsor and partner relationships. This project-management-oriented role helps keep partnership and sponsorship activities organized and moving forward by maintaining plans and records, preparing meeting materials, coordinating schedules and follow-up, tracking partner benefits and deadlines, supporting agreements and invoicing, and assisting with prospect research and outreach. The position is suited to someone who is organized, detail-oriented, responsive, and interested in developing experience in corporate partnerships, business development, and association management. The coordinator supports corporate affiliate membership, sponsorship, and business development activities; researches prospective companies; prepares for and supports prospect and partner meetings; and maintains accurate records of partner activity in Asana and CRM systems. The role also coordinates partner onboarding and benefit fulfillment, processes agreements, creates database records, produces invoices, and tracks commitments and deliverables. Using Asana, the coordinator manages assigned work, timelines, dependencies, documentation, checklists, and deadlines. Occasional travel is required, and the employee must live in Maryland, D.C., or Virginia and be able to commute to the Washington, D.C., office. The projected salary range is $58,000–$65,000 per year.

Requirements

At least one year of relevant experience in business, project coordination, client service, administration, events, marketing, or a related field.
Bachelor’s degree, preferably in communications, marketing, business, public relations, nonprofit management, or a related field, or an equivalent combination of education and experience.
Experience managing multiple assignments or deadlines through employment, internships, education, or extracurricular activities.
Experience with project management software such as Asana, Smartsheet, or Monday.
Familiarity with Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
CRM or database experience.
Strong organization, attention to detail, and follow-through.
Ability to manage multiple assignments accurately and on time.
Strong proofreading skills and commitment to accurate work.
Ability to follow established processes, take clear notes, retain information, and apply feedback.
Comfort asking questions, identifying missing information, and raising concerns before they affect deadlines.
Ability to learn new technology, systems, and processes.
Clear and professional written and verbal communication skills.
Strong customer service orientation and ability to work collaboratively with internal and external stakeholders.
Reliability, responsiveness, and willingness to take ownership of administrative and detailed project work.
Curiosity, resourcefulness, and interest in corporate partnerships, sponsorships, and business development.
Demonstrated behavior consistent with association core values.
Ability to travel occasionally.
Ability to live in Maryland, D.C., or Virginia and commute to the Washington, D.C., office.

Nice To Haves

Association or health-related/medical organization experience.

Responsibilities

Support the Director of Marketing and Corporate Development with corporate affiliate membership, sponsorship, and business development activities.
Research prospective companies and compile relevant background information for outreach and meetings.
Assist with scheduling prospect meetings and preparing briefing materials and agendas.
Maintain information on prospective partners and sponsors, including meeting history, outreach activity, deal status, and next steps.
Support preparation of partnership agreements, sponsorship information, presentations, benefit summaries, and other business development materials.
Attend prospect and partner meetings as appropriate, take notes, capture action items, and assist with follow-up.
Maintain accurate partner activity records in Asana and CRM systems, including agreements, timelines, benefits delivered, and renewal status.
Coordinate day-to-day corporate partner and sponsor activities, including onboarding, agreement processing, benefit fulfillment, database account and contact records, and invoicing.
Track partner and sponsor benefits, deadlines, activities, and completed deliverables to support continuity and renewal discussions.
Track upcoming commitments and follow up with internal and external stakeholders when information or action is needed.
Use Asana to manage assigned responsibilities, including task ownership, deadlines, dependencies, and documentation.
Maintain project timelines and checklists for recurring partnership and sponsorship activities, monitor deadlines, and update projects as processes evolve.