Corporate Legal Secretary

Tarter Krinsky & Drogin•New York, NY

1h•$55,000 - $110,000•Hybrid

About The Position

TKD is seeking an experienced Corporate Legal Secretary to provide effective, high-quality legal administrative support and high-touch, personable assistance to attorneys and clients within our International practice with a primary focus on supporting our vibrant Italy Practice. The ideal candidate will serve as a trusted administrative partner to attorneys, acting as a central point of coordination for client matters, attorney schedules, communications, and day-to-day practice operations. This role requires exceptional calendar management skills, strong attention to detail, and the ability to proactively manage multiple priorities in a fast-paced legal environment. The successful candidate will exercise sound judgment, maintain confidentiality, and provide concierge-level support while building strong relationships with attorneys, clients, business partners, and colleagues. The position is highly visible and requires professionalism, responsiveness, and the ability to create a positive experience for both internal and external stakeholders. Strong technical skills, exceptional written and verbal communication abilities, and a proactive, solutions-oriented mindset are essential. The ideal candidate will possess strong administrative, technical, and organizational skills while exercising sound judgment in various situations. This position is an excellent opportunity for someone looking to join a full-service firm and blossom in their career as we continue to expand to meet our clients' needs.

Requirements

High School Diploma or equivalent required; Bachelor's Degree preferred.
5+ years of legal secretarial, legal administrative assistant, or comparable law firm experience, preferably supporting corporate or transactional attorneys.
Exceptional calendar management experience supporting multiple attorneys or senior professionals in a fast-paced environment.
Excellent written, verbal, and proofreading skills.
Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
Advanced proficiency in Microsoft Office 365, including Word, Excel, PowerPoint, Outlook, Teams, Adobe Acrobat, iManage, Zoom, and other business applications.
Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
Demonstrated professionalism, discretion, and sound judgment when handling confidential information.
Strong problem-solving skills and a proactive, solutions-oriented approach.
Self-motivated, dependable, and highly collaborative, with a commitment to exceptional client service.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Nice To Haves

Fluency in Italian, both written and verbal, is strongly preferred but not required.

Responsibilities

Serve as a primary point of contact for attorneys, clients, vendors, and other external stakeholders, providing responsive and professional support.
Manage complex attorney calendars, including meetings, client calls, travel, conferences, and other business commitments, while proactively resolving scheduling conflicts and shifting priorities.
Coordinate meeting logistics, including conference rooms, videoconferencing, catering, materials, and follow-up items.
Run conflict checks and prepare engagement letters, retention agreements, and new matter documentation.
Open, maintain, and organize client matters and related records in accordance with firm procedures.
Prepare, proofread, revise, and finalize correspondence, agreements, presentations, memoranda, closing binders, and other legal and business documents using Microsoft Office and document management systems.
Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and meeting logistics.
Track key deadlines, attorney commitments, and action items to ensure timely follow-up and execution.
Support client events, business development initiatives, practice group projects, and other special assignments.
Build and maintain strong working relationships with attorneys, clients, colleagues, and business partners while anticipating needs and delivering proactive support.
Collaborate with other administrative team members to ensure seamless support for attorneys, clients, and firm operations.
Perform other duties as assigned.