Corporate Legal Secretary

SourcePro Search•Palo Alto, CA

7d•Onsite

About The Position

SourcePro Search has a fantastic opportunity for an experienced legal secretary with 3+ years of Corporate /Transactional experience in a mid to large sized law firm. This temp to perm role offers an excellent compensation and benefits package as well as a great culture. Degree is required.

Requirements

Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team
Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required
Advanced proficiency in MS Word and document editing/comparison applications
Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications
Advanced proficiency in MS Excel and spreadsheet/database applications
Advanced proficiency in MS PowerPoint and presentation applications
Advanced knowledge of time keeping, expense processing and legal billing
Proficiency in document management applications
Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results
Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures

Nice To Haves

Associate’s degree or Bachelor’s degree (preferred)
At least 3+ years of corporate/transactional experience (preferred)

Responsibilities

Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support
Execute legal practice tasks and projects
Execute administrative functions and facilitate completion of tasks including finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned
Coordinate and delegate to Firm resources as needed, including DPS, Client Service Center, practice support or similar departments in International offices handling tasks and projects
Prepare complex legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects
Support client billing processes including: appropriate support of time entry protocols, edit and review process of client bills; coordination of expense reporting and promotion of time entry best practices
Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements
Work overtime as required