Corporate Fleet Manager Assistant

Prairie Farms Dairy, Inc.•Edwardsville, IL

8h•$18 - $19•Onsite

About The Position

The Corporate Fleet Manager Assistant will be responsible for a variety of tasks related to fleet management, including processing bills of sale, handling Illinois license plates and titles, managing IFTA licenses, entering maintenance data, processing vehicle transfers, assigning unit numbers, managing toll and driving violations, sending out new company car paperwork, scanning documents, updating information in the AS400 system, handling fleet charges, managing Goodyear and Michelin statements, exporting vehicle information for reports, processing lease buyouts, converting lease packages, handling recall notices, and responding to emails and phone calls from locations and the accounting department regarding vehicle questions or needs.

Requirements

Basic math and reading skills.
Proficient in Microsoft Office Suites.
Ability to work well with various databases.
Ability to have good phone etiquette.
Highly proficient with Excel.
Strong computer skills.
Strong organizational skills.
Ability to work without direct supervision.
Excellent verbal communication skills.
Excellent leadership, interpersonal, and conflict resolution skills.
Coachable and willing to learn.
Ability to communicate effectively both verbally and in writing.
Ability to multitask.
Ability to work cross-functionally.
Analytical skills for data interpretation.
Strong communication skills for collaborating with various locations and personnel.

Nice To Haves

Prior experience with DOT/vehicle registrations

Responsibilities

Preparing and receiving bills of sales (distributing copies/check(s) to accounting).
Handling Illinois license plates: IRP license plates (applying for new and renewals), Trailer plates (applying for new and renewals), Illinois plates (applying for new and renewals), Requests for replacement plates.
Handling titles: Applying for new titles, Filling out bills of sale, Sending to locations to retitle, Receiving and documenting.
Handling IFTA licenses and/or stickers.
Entering some maintenance into database.
Handling vehicle transfers.
Assign unit numbers to all company vehicles.
Handling toll and driving violations.
Send out new company car paperwork.
Scanning documents.
Adding new/updating all information in the AS400.
Handling fleet charges (maintaining spreadsheet, getting past dues paid).
Handling Goodyear statements.
Handling Michelin statements.
Exporting vehicle information from AS400 to excel for reports for locations or in-house.
Handling lease buyouts (making changes in AS400, titles, scanning).
Answer emails and phone calls with any vehicle questions or needs from locations and/or accounting department.
Converting lease packages.
Handling recall notices.