Corporate Fleet Manager Assistant

Prairie Farms Dairy•Edwardsville, IL

7d•Onsite

About The Position

The Corporate Fleet Manager Assistant shall be responsible for assisting the Fleet Manager with various administrative and operational tasks related to the company's fleet of vehicles. This includes managing vehicle registrations, titles, and related documentation, handling maintenance entries, processing fleet charges, and providing support to internal departments and locations regarding vehicle inquiries.

Requirements

Basic math and reading skills.
Proficient in Microsoft Office Suites.
Ability to work well with various databases.
Ability to have good phone etiquette.
Highly proficient with Excel.
Strong computer skills.
Strong organizational skills.
Ability to work without direct supervision.
Excellent verbal communication skills.
Excellent leadership, interpersonal, and conflict resolution skills.
Coachable and willing to learn.
Ability to communicate effectively both verbally and in writing.
Ability to multitask.
Ability to work cross-functionally.
Analytical skills for data interpretation.
Strong communication skills for collaborating with various locations and personnel.

Nice To Haves

Prior experience with DOT/vehicle registrations.

Responsibilities

Preparing and receiving bills of sales, and distributing copies/checks to accounting.
Handling Illinois license plates, including IRP plates, trailer plates, and standard Illinois plates (applying for new and renewals).
Handling requests for replacement plates.
Applying for new titles, filling out bills of sale, sending them to locations to retitle, and receiving and documenting them.
Handling IFTA licenses and/or stickers.
Entering some maintenance information into the database.
Handling vehicle transfers.
Assigning unit numbers to all company vehicles.
Handling toll and driving violations.
Sending out new company car paperwork.
Scanning documents.
Adding new/updating all information in the AS400 system.
Handling fleet charges, including maintaining a spreadsheet and ensuring past due payments are made.
Handling Goodyear statements.
Handling Michelin statements.
Exporting vehicle information from AS400 to Excel for reports.
Handling lease buyouts, including making changes in AS400, processing titles, and scanning documents.
Answering emails and phone calls with vehicle questions or needs from locations and/or the accounting department.
Converting lease packages.
Handling recall notices.