Assistant Fleet Manager

Brady Services•Greensboro, NC

1d•Onsite

About The Position

Brady is a leading Trane® independent office providing efficient, reliable, and secure building solutions throughout central and eastern North Carolina. We offer competitive pay and compensation, benefits, growth opportunities, and more. The Assistant Fleet Manager is a full-time Salary role supporting the Director of Fleet Management.

Requirements

High attention to detail and strong organizational skills.
Proficiency in working with various software systems.
In-depth knowledge of FMCSA regulations, HOS rules, ELD requirements, DOT compliance, and driver qualifications files.
Excellent communication skills to assist drivers and effectively collaborate with team members.
Ability to prioritize workload and thrive in a fast-paced environment.
Reliable and dependable, with a strong work ethic and the ability to meet deadlines.
Sound interpersonal skills.
Creative problem-solving skills.
Strong written and verbal communication skills (documentation, communication with peers, supervisors, etc.).
Microsoft Outlook, telematics systems, FMCSA website, Strong Excel skills
Valid driver license.
Ability to respond to common inquiries or complaints from customers or members of the business community.
Ability to effectively present information to management, supervisor, and other Brady associates.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to pass drug screening.
Ability to prove US employment eligibility.

Nice To Haves

Use of JJ Keller for driver files.
Use of Samsara for electronic log compliance.
Provide a work mobile phone.

Responsibilities

Maintain and update driver qualification files, licenses, and medical certificates.
Monitor adherence to DOT, FMCSA, and state regulations.
Monitor adherence to DOT drug and alcohol testing including DOT clearing house.
Monitor adherence to DOT hours of service and provide training and coaching, as necessary.
Monitor fleet telematics system (Samsara) for electronic log compliance.
Troubleshoot Samsara forward facing and driver facing cameras, as necessary.
Provide driver training on DOT regulations.
Conduct audits of drivers to ensure compliance through a fleet management and tracking software system.
Safety education-responsible for delivering a safety curriculum that enhances safety awareness throughout the organization and regular in-person safety meetings.
In conjunction with the Director of Fleet Management, conduct accident investigations, work with the insurance company, repair shops, and provide replacement equipment, as necessary.
Participate in new hire onboarding and orientation processes.
Promote a culture of safety within the company through awareness campaigns and initiatives.
Accurate and timely data entry for all fleet support systems, including the Fleet Management, fuel card, and toll tag systems.
Visit the DMV as needed to process vehicle registrations, ensuring compliance with all legal and regulatory requirements.
Prepare documents and equipment to be installed in new vehicles.
Perform physical inspections of spare and reassigned vehicles and trailers.
Arrange for maintenance and repair of spare and reassigned vehicles and trailers.
Ensure spare vehicles are ready for use.
Perform commissioning tasks for newly acquired vehicles, reassignments, and spares (DOT numbers, toll road transponders, fuel cards, etc.).
Perform other duties as assigned by the fleet management team, contributing to the overall efficiency and effectiveness of the department.
Demonstrate and promote a spirit of cooperation and teamwork throughout the company.
Continually look for ways to improve our processes and ability to serve our customers effectively.
Improve personal performance on a continual basis.
Provide responsive, professional, and diplomatic customer service.
Answer customer/vendor calls and correspondence quickly and pleasantly.
Communicate with customers/vendors in a friendly, professional, and patient manner.
Perform all duties with the goal of building and maintaining long-term customer /vendor relationships.
Immediately address any customer’s/vendor concern and request the involvement of other Company personnel as required.
Follow all company safety programs and report any non-compliance to your Team Leader.
Notify the Manager or Safety Manager of any unsafe conditions.