Corporate Facilities Coordinator

Infinity Natural Resources•Canonsburg, PA

8d•Hybrid

About The Position

Infinity Natural Resources is an oil and gas exploration and production company rooted in the Appalachian Basin, with operations in Ohio and Pennsylvania. The Corporate Facilities Coordinator will support the employee workplace experience by coordinating facility needs and helping keep offices safe, efficient, and productive. The role serves as the primary contact for employee facility requests and coordinates vendor relationships, office moves, workspace planning, maintenance, safety support, and facility-related administrative processes. This is a hybrid position based out of the Canonsburg, Pennsylvania office, with an in-office expectation of three days per week. Regular travel to office locations throughout Pennsylvania, West Virginia, and Ohio is required to provide on-site support.

Requirements

2–5 years of experience in facilities coordination, office administration, workplace operations, property management, or a related role.
Strong organizational and project coordination skills, including the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Excellent communication, interpersonal, problem-solving, and customer service skills.
Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

Bachelor’s degree in Facilities Management, Business Administration, Operations Management, or a related field; relevant work experience may be substituted.
Experience working with vendors, contractors, and building management.
Experience with work order systems, facility management software, or ticketing systems.

Responsibilities

Coordinate and monitor day-to-day facility operations to maintain a clean, safe, and efficient work environment.
Serve as the primary contact for employee facility requests, including maintenance, repairs, office moves, and workspace setup.
Conduct routine office inspections, coordinate preventative maintenance programs, and oversee completion of repairs.
Maintain facility records, floor plans, equipment inventories, and vendor documentation.
Coordinate services with building management, contractors, janitorial, security, and maintenance vendors.
Obtain and review vendor quotes, track vendor performance, and assist with contract administration, renewals, and onboarding.
Coordinate office moves, workstation assignments, furniture installations, seating charts, and workspace allocation records.
Support workplace planning, renovations, expansions, and facility improvement projects.
Partner with the Safety team on workplace safety programs, emergency preparedness, and compliance with company policies and applicable regulations.
Maintain safety documentation, assist with facility audits and inspections, and track facility-related incidents and corrective actions.
Process facility-related invoices, purchase orders, and expense reports; monitor expenditures; and assist with annual budget planning.
Prepare reports and metrics on facility operations and project status.
Support employee experience initiatives, including workplace amenities and office services, and respond promptly to facility concerns.
Coordinate workspace setup, access credentials, and office equipment for new-hire onboarding.