Corporate Executive Assistant

Omega Consultants•Oak Ridge, TN

1d•Onsite

About The Position

Join Our Mission At Omega Technical Services, every role supports a mission that matters. Whether you're advancing national security, driving innovation in nuclear infrastructure, or supporting critical DOE and DoD operations, you’re part of something bigger here. Omega Technical Services is seeking a Corporate Executive Assistant to support senior executives and enable effective management of corporate functions. This role is a critical extension of Omega’s leadership team ensuring our executives can operate effectively while maintaining a highly organized and professional office environment. This role conducts its duties at the front desk Monday to Friday, 8:00 a.m. to 4:30 p.m. This role influences operational efficiency, employee experience, and leadership across the company. The ideal candidate has experience in and thrives in a fast-paced, high-accountability setting.

Requirements

Associate’s degree in Business Administration, Communications, or a related field; or equivalent combination of education and relevant experience.
4-6 years of total experience with 2+ supporting senior level executives
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Exceptional organizational skills with the ability to manage multiple priorities
Proven ability to handle confidential and sensitive information
Strong written and verbal communication skills
High level of professionalism, discretion, and attention to detail

Nice To Haves

A Bachelor’s degree in Business Administration or related field is preferred.
Experience supporting executives within engineering, nuclear, or technical services organizations
Familiarity with DOE or NNSA environments and terminology
Experience with proposal coordination or contract-related documentation
Bachelor’s degree in Business Administration or related field

Responsibilities

Provide direct support to senior executives, including calendar management, meeting coordination, expense reports, and travel arrangements
Corporate facilities management to include: coordination of office moves, repairs, and interface with landlord
Break Room and Pantry Management: Ensure a high-touch hospitality experience for executives and visitors by maintaining well-stocked, sanitized, and inviting break room environments throughout the office complex
Interface with IT Provider for contract support and coordination
Manage corporate cell phone accounts services
Manage charitable contributions
Prepare, edit, and manage executive-level communications, reports, and presentations
Act as a liaison between executives and internal/external stakeholders, including federal clients and partners
Manage sensitive and confidential information with the highest level of discretion
Manage front office activities including visitors, office supplies, and vendor coordination
Coordinate company events, leadership meetings, and internal initiatives
Support onboarding logistics for new employees in partnership with HR and Talent Acquisition
Maintain office policies, procedures, and administrative systems
Help ensure alignment with company processes, compliance expectations, and professional standards
Additional operational duties as assigned