Executive Administrative Assistant — Corporate Finance

Leidos•Reston, VA

About The Position

Leidos is hiring an Executive Assistant to support a senior leader in our Corporate Finance organization. This role goes beyond traditional executive support, requiring the individual to own operational fundamentals such as calendar management, travel coordination, communications, and expense processing. The position also involves serving as an operational partner to the executive, managing the leadership team's operating cadence, driving cross-functional initiatives to completion, preparing materials for the board and senior leadership, and representing the executive's priorities. The ideal candidate is someone leaders rely on to keep things moving, identify potential issues, and translate intent into tangible results.

Requirements

5+ years supporting C-suite or senior executive principals, ideally in a public company, professional services firm, or large corporate finance organization.
Demonstrated experience operating beyond traditional executive assistant scope, such as running operating cadences, managing projects, or acting as an operational partner to a senior leader.
Excellent written communication skills, with the ability to draft leadership notes, board summaries, or delicate emails with appropriate tone.
Mastery of Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word) and comfort learning enterprise systems (Concur, Workday, Costpoint or similar).
Track record of holding confidence at the highest level.
Ability to remain calm under pressure during quarter-end and unplanned escalations.
High school diploma or GED.
US citizenship.

Nice To Haves

Bachelor's degree.
Prior exposure to corporate finance or company-level business rhythms.
Experience supporting executives in a publicly traded company, including familiarity with earnings cycles and SEC reporting rhythms.
Background in or adjacent to defense, government services, or another regulated industry.
Formal or informal project management experience.

Responsibilities

Manage a high-volume calendar with sharp prioritization across competing internal and external demands.
Coordinate domestic and international travel end-to-end, including managing changes.
Draft, edit, and triage correspondence on the executive's behalf to protect inbox bandwidth.
Process expenses, invoices, and POs accurately and on time.
Plan offsites, team events, and recurring leadership convenings.
Run the executive's operating rhythm, including staff meetings, 1:1s, and leadership cadences, ensuring agendas are set, pre-reads are distributed, decisions are captured, and follow-through is tracked.
Build and maintain materials for the board, audit committee, and earnings cycles in partnership with FP&A, Investor Relations, Controllership, and Legal.
Lead or coordinate special projects that cross functions, such as process redesign, organizational changes, leadership team onboarding, and ad hoc deep dives.
Serve as the executive's eyes and ears by synthesizing important information, flagging risks early, and consistently representing priorities across the organization.
Partner with peer executive assistants to align on enterprise rhythms and senior-leader logistics.
Handle highly sensitive information with absolute discretion.