Administrative Assistant Corporate
About The Position
Lutheran Community Services NW is a non-profit organization dedicated to serving communities throughout Washington, Oregon, and Idaho with a wide range of services for individuals of all ages and backgrounds. All LCSNW team members will contribute to our mission of partnering with individuals, families and communities for health, justice and hope. This role serves as a central point of coordination and communication, acting as a conduit to administrative professionals throughout the organization. The position also provides excellent customer service to community members by professionally managing the organization’s main phone line.
Requirements
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Suite or related software.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
- Minimum 3-5 years’ administrative experience assisting executive or staff personnel.
Nice To Haves
- Bachelor’s degree in business administration or relevant education.
- Work experience in a field which meets the required functions and professional responsibilities of the position may substitute for education.
Responsibilities
- Answers phone calls, provide information to callers or connect callers to appropriate people. Forwards messages as needed.
- Models and encourages direct, professional communication among staff members and facilitate development of a positive staff support network.
- Opens and distributes mail for LCSNW Corporate Office.
- At the LCSNW Corporate Office, welcome and directs visitors and vendors.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for directors, managers or supervisors.
- Prepare agendas and schedules for meetings.
- Records and distribution of minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains kitchen supplies and upkeep. Assists or coordinates light custodial service as needed.
- Provides back-up to Sr. Executive Assistant as needed.
- Maintains filing systems as assigned.
- Reconciles monthly bank statements for the agency credit cards as directed.
- Distribute incoming and outgoing shared services mail and faxes.
- Maintain confidentiality of job-related information.
Benefits
- A 37.5 per hour work week to ensure work/life balance
- Medical, dental, vision, and prescription benefits to keep you and your loved ones healthy
- Employer-paid short- and long-term disability insurance
- Life insurance coverage at no cost to you
- Up to 2 weeks of vacation in your first year (based on hours worked)
- Up to 2 weeks of sick leave (based on hours worked)
- 12 paid agency recognized holidays
- 2 floating holidays to use your way
- 403(b) retirement plan with employer matching (eligibility applies)
- Access to our Employee Assistance Program (EAP) for you and your family
- Potential eligibility for Student Loan Forgiveness through our 501(c)(3) nonprofit status
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
