Administrative Assistant, Corporate Solutions
Blue Owl Capital•Chicago, IL
•$100,000 - $110,000•Onsite
About The Position
Blue Owl Capital is seeking an Administrative Assistant to support senior members of our Corporate Solutions function in the Chicago office. This role will provide administrative support across all aspects of their daily work including but not limited to scheduling meetings, managing calendars, expense reporting, travel arrangements, general organization, and office management. The successful candidate will be detail-oriented, highly organized, able to multitask effectively, have strong interpersonal skills, excellent communication skills, and professionalism.
Requirements
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Ability to work independently and collaboratively
- Consistently demonstrates discretion, professionalism, and sound judgment
- Exceptional attention to detail
Nice To Haves
- 3-5+ years of relevant administrative experience preferred
Responsibilities
- Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international)
- Schedule conference rooms, catering, and audio-visual equipment as needed, prepare meeting materials as requested (digital or print)
- Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members
- Complete various ad hoc administrative projects and tasks as assigned
- Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
- Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence
- Develop and maintain relationships with key stakeholders, members of the admin team, senior leadership, colleagues, vendors, and visitors
Benefits
- Health, Dental and Vision insurance
- 401(k)
- Healthcare and Dependent Care Flexible Spending Account
- Short Term Disability insurance
- Long Term Disability Insurance
- Family Planning Support
- Paid Time Off
- Leave of Absences
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
