Corporate Billing Specialist

Apache Industrial•Houston, TX

8d•Onsite

About The Position

This role entails identifying and distributing all incoming billing claims, processing and maintaining records, and producing needed payroll payments. The Corporate Billing Specialist will be responsible for collecting, calculating, and entering data to maintain payroll information, ensuring differences in payroll calculations are resolved by gathering and evaluating relevant information. This position will also provide information relating to payroll to management and the general public as may be requested, and answer their questions, while ensuring company and employee information is kept confidential. The specialist will prepare, verify, and process billing submissions, review and understand contracts, prepare proper documentation for billing support, and mail invoices to customers. Responsibilities include performing billing adjustment activities, recycling invoices, canceling invoices, issuing credit memos, and adjusting rates. The role also involves responding to employee and customer payment questions and concerns, supporting operations in tracking project status, and posting daily/weekly revenue into the reporting system for month-end closings. The specialist will comprehend costs including but not limited to time & materials and labor, assist with collections to gather documents needed for invoice submission, and maintain customer accounts by processing invoices and customer adjustments. Additionally, they will organize various job statuses, updates, and comments daily, ensure a positive customer experience by exhibiting a helpful and team-oriented attitude, and ensure proper approvals are received and attached for auditing purposes. The role also includes completing special projects and performing other duties as requested by leadership.

Requirements

High School diploma or equivalent required.
3+ years of construction or industry related billing experience required.
Ability to comprehend revenue and costs.
Knowledge of accounting and financial software
Understanding of aging and unbilled reports.
Ability to calculate, post and manage accounting figures and financial records.
Demonstrate proficiency with Microsoft Excel & Word (Pivot Tables & VLOOKUP a plus
Strong organizational and interpersonal skills.
Strong attention to detail and critical thinking skills.
Excellent oral and written communication skills.
Ability to multitask and take on additional projects.
Excellent analytical, problem solving and decision-making skills.
Effective organizational, stress and time management skills.
Ability to work independently or as a team member.

Nice To Haves

Experience in collections, payroll, audits, and invoicing preferred.

Responsibilities

Collect, calculate, and enter data, thereby maintaining payroll information.
Ensure differences in payroll calculations are resolved by gathering and evaluating relevant information.
Provide information relating to payroll to management and the general public as may be requested, as well as answering questions from them.
Ensure company and employee information is kept confidential.
Prepare, verify, and process billing submissions.
Review and understand contracts.
Prepare proper documentation for billing support and mail invoices to customers.
Perform billing adjustment activities, recycle invoices, cancel invoices, credit memos, and adjust rates.
Respond to employee and customer payment questions and concerns.
Support operations in tracking of projects status.
Post daily/weekly revenue into the reporting system and month end closings.
Comprehend costs including but not limited to time & materials and labor.
Assist with collections to gather documents needed for invoice submission to the customer.
Maintain customer accounts by processing invoices and customer adjustments; and organize various job status, updates, and comments (daily).
Ensure a positive customer experience by exhibiting a helpful and team-oriented attitude towards customers.
Ensure proper approvals are received and attached for auditing purposes.
Complete special projects and perform other duties as requested by leadership.