Corporate Billing Specialist

PMP Management•Valencia, CA

About The Position

The Corporate Billing Specialist is responsible for corporate accounts receivable functions and handles corporate A/R billing for HOA clients. This role manages incidental billing, credit card billbacks, monthly management fee invoices, payroll pass-through and employment cost invoices, billing adjustments, payment recording and initiation, and outstanding receivables. The specialist also researches and resolves client billing issues, supports other Accounting team members, and takes on special projects as assigned.

Requirements

At least 4 years of experience performing billing and accounts receivable duties.
Advanced proficiency in Microsoft Excel, including V-Lookup and Pivot Table experience.
Experience with data management and billing.
Accuracy and attention to detail.
Ability to work under deadlines.
Ability to manage time effectively and multitask.
Strong organizational skills.
Excellent communication skills.
Customer service orientation.

Responsibilities

Manage incidental billing to HOA clients according to the fee schedule, including reviewing activity reports from internal and external sources, preparing data in an importable format, and generating invoices and attachments.
Manage billback of charges made on company credit cards for HOA clients by identifying transactions, applying processing fees, preparing billing import sheets, and generating billback invoices.
Generate monthly management fee invoices and coordinate fee adjustments and client concessions.
Generate invoices for payroll pass-through and employment costs for onsite communities.
Track billing adjustment requests and ensure approved adjustments are made on time.
Record payments received, including applying payments to clients and recording miscellaneous payments made to the company.
Initiate payments for client billing and reconcile amounts pulled.
Research and resolve client billing issues and issue billing adjustments as needed.
Monitor, report, and follow up on outstanding accounts receivable balances.
Provide accounting support to other team members as needed.
Perform other assigned responsibilities, including special ad-hoc projects.