Corporate Administrative Assistant - Southern FS - Marion, IL

GROWMARK, Inc.•Marion, IL

1d•$15 - $18

About The Position

The Corporate Administrative Assistant provides administrative support to ensure efficient office operations and supports managers and employees with organizational and communication tasks. The role handles customer and sales-staff inquiries, payment processing, paperwork, records, office logistics, shipping, scheduling, and event coordination. The position also requires maintaining a professional appearance and company image, working safely, cooperating with colleagues and customers, and completing other assigned duties.

Requirements

Associate degree or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
Demonstrate business knowledge, collaboration, communication, customer focus, decision-making, and skill-development abilities.
Obtain and maintain a valid driver's license and satisfactory driving record.
Work extended hours when business conditions warrant.
Travel independently.

Responsibilities

Answer company inquiry calls from customers and sales staff.
Take customer payments, including payments over the phone for deliveries.
Post payments in AgVance.
Assist with Energy Assistance paperwork and administration.
Maintain knowledge of Esys/Webs.
Purchase and process birthday cards and the company monthly calendar using the General Manager's issues list.
Purchase Walmart gift cards to send with birthday cards.
Coordinate and pick up birthday treats.
File sales reports and work orders.
Separate Bulk Fuel driver tickets and distribute them to the Inventory Specialist and Boles location.
Complete word-processing projects for the General Manager, Operations Manager, Sales Manager, Credit Manager, Controller, and Human Resources Manager.
Call in Estimated Tax Payment Confirmation for the Controller.
Assist with company events, including coordinating meals, memos, and flowers.
Order and control inventory of office supplies and forms.
Coordinate shredder-box pickups.
Coordinate special mailings.
Coordinate FedEx and UPS shipping and distribute incoming deliveries.
Schedule office meetings.
Keep employee addresses and phone listings current and available.
Report to work at prescribed times and maintain a neat, clean appearance, wearing company uniforms as much as possible.
Follow safe work practices and report unsafe operations or equipment to a supervisor.
Cooperate with supervisors, coworkers, patrons, and peers; be friendly and attentive to patron needs.
Help maintain company equipment in good repair and clean condition.
Maintain working knowledge of the company's products and services.
Notify a supervisor about planned or unplanned time off as early as possible.
Perform other duties as assigned.