Corporate Administrative Assistant
About The Position
The Orlando office of an AmLaw 100 law firm seeks an Administrative Assistant that has experience supporting Corporate Attorneys to provide an elevated level of administrative support and assistance to a busy team of corporate legal professionals. This role plays an integral part in supporting attorneys and legal teams by ensuring day‑to-day operations run smoothly. Responsibilities include managing calendars and meetings, processing expense reimbursements, and providing general administrative support across the office. The position entails preparing, reviewing, editing, redlining, and formatting a wide range of legal documents, while maintaining accurate and organized document management systems. As matters progress, the role may support transactional and regulatory work, including coordination with regulatory agencies when appropriate. The position also assists with client and matter intake, including running conflict checks, opening new client and matter engagements, and establishing client‑specific billing requirements. Additional administrative and project‑based responsibilities are assigned as business needs evolve. With over 1,000 attorneys and professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our administrative professionals likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side toward shared goals.
Requirements
- Corporate legal experience is preferred with the ability and willingness to learn
- Exceptional proficiency with Microsoft Office Suite (Excel, PowerPoint, and Word)
- Ability to learn and utilize technology
- Strong attention to detail when reviewing documents
Nice To Haves
- Experience with a document management system
- Experience with billing software
- Experience with time entry program
- Electronic docket filing experience
Responsibilities
- Managing calendars and meetings
- Processing expense reimbursements
- Providing general administrative support across the office
- Preparing, reviewing, editing, redlining, and formatting a wide range of legal documents
- Maintaining accurate and organized document management systems
- Support transactional and regulatory work, including coordination with regulatory agencies when appropriate
- Assists with client and matter intake, including running conflict checks, opening new client and matter engagements, and establishing client‑specific billing requirements
- Additional administrative and project‑based responsibilities are assigned as business needs evolve
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
501-1,000 employees
