Corporate Accounts Payable Associate

Heritage Hotels & Resorts Corporate Office • Albuquerque, NM

14h • $21 - $22 • Onsite

About The Position

Heritage Companies is seeking a Corporate Accounts Payable Associate to join its Corporate Accounting Team in Albuquerque, New Mexico. The role supports accurate and timely processing of vendor invoices and payments across multiple Heritage Companies entities. The associate works closely with property Accounting Managers and Corporate Staff Accountants to maintain accurate financial records, resolve discrepancies, and follow established accounting procedures.

The position handles assigned invoice workflows, high-volume invoice processing, vendor statement reconciliations, payment coordination, vendor inquiries, and accounts payable recordkeeping. It also supports daily accounting operations and month-end closing activities, while helping identify process improvements. The work is performed in an office environment and may require flexibility during critical accounting periods.

Requirements

• High school diploma or equivalent required.
• Exceptional attention to detail, strong data entry accuracy, and organizational skills.
• Strong analytical and problem-solving abilities, including the ability to research and resolve financial discrepancies.
• Excellent communication skills and the ability to collaborate with vendors, property leadership, and corporate accounting personnel.
• Ability to work independently, manage competing priorities, and meet strict deadlines.
• Ability to work in an office environment requiring extended periods of computer use, with flexibility during critical accounting periods.

Nice To Haves

• Previous accounts payable, bookkeeping, or general accounting experience preferred.
• Experience processing high-volume invoices or supporting accounting functions across multiple business entities preferred.
• Proficiency in Microsoft Excel and experience working with accounting software or invoice processing systems strongly preferred.

Responsibilities

• Monitor incoming vendor invoices and manage assigned invoice workflows to ensure timely processing.
• Accurately enter and process a high volume of invoices across multiple company entities.
• Review invoices for accuracy, proper coding, required approvals, and supporting documentation.
• Identify and flag duplicate invoices, unusual charges, and potentially fraudulent transactions.
• Prepare and coordinate weekly check runs to ensure accurate and timely vendor payments.
• Reconcile vendor statements, investigate discrepancies, and resolve outstanding balances.
• Respond to vendor inquiries and collaborate with internal accounting teams to resolve payment concerns.
• Maintain accurate and organized accounts payable records in accordance with company accounting procedures.
• Collaborate with property Accounting Managers and Corporate Staff Accountants to support daily accounting operations.
• Assist with month-end closing activities and identify opportunities to improve accounts payable processes.

Benefits

• Competitive pay and comprehensive benefits, including a 25% 401(k) match.
• Employee discounts at Heritage hotels, restaurants, spas, and retail locations.
• Complimentary meals during scheduled shifts.
• Free employee parking.
• Paid maternity and paternity leave for eligible employees.
• Support through Heritage Cares, an employee assistance fund for team members experiencing unexpected hardship.
• Opportunities to learn, grow, and advance across the organization.
• An inclusive, people-first culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED