Copy Center Assistant

Constangy Brooks Smith & Prophete LLP • Atlanta, KS

13d • Onsite

About The Position

The Part-time Copy Center Assistant in the Atlanta office of Constangy, Brooks, Smith & Prophete plays a crucial role in ensuring the efficient operation of our document management processes. This role involves providing exceptional copy and print services and contributing to the overall productivity of our legal team. The Part-time Copy Center Assistant will report to the Copy Center Manager and work closely with attorneys, paralegals, and administrative staff.

Requirements

• High school diploma or equivalent.
• Willingness to learn how to operate office equipment such as copiers, fax, and postage machines.
• Strong attention to detail and accuracy.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Strong communication and customer relations skills, both written and verbal.
• Discretion and respect for confidential information.
• Ability to work independently and collaborate within a team-oriented environment.
• Basic computer skills.

Nice To Haves

• Prior experience in a copy center or administrative role is preferred but not required.

Responsibilities

• Produce high-quality photocopies, scans, and prints of legal documents and other materials as requested by legal professionals. Ensure accuracy and attention to detail in reproducing documents.
• Effectively manage multiple tasks and prioritize assignments based on urgency and importance. Assist in meeting tight deadlines for document preparation.
• Handle sensitive and confidential legal documents with the utmost discretion and adhere to the firm's security and confidentiality policies.
• Maintain open communication with legal team members regarding job progress, potential delays, and any issues related to document reproduction.
• Process incoming and outgoing mail via U.S. Post Office, Federal Express, and courier.
• Assess inventory levels of paper, toner, binding materials, and other office supplies.
• Maintain and restock Break Rooms daily. Order inventory as needed.
• Ensure conference room is provided with a beverage set-up for a meeting, if requested.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED