Coordonnateur des approvisionnements & contrats / Procurements & Contracts Coordinator

Keolis Canada•Montreal, QC

About The Position

As a Procurement & Contracts Coordinator, you are responsible for managing and monitoring subcontracts throughout their lifecycle, ensuring compliance and the quality of documentation. In collaboration with internal teams and external partners, you prepare contracts, oversee their execution, and contribute to rigorous management as well as the continuous improvement of contractual and procurement practices.

Requirements

Bachelor’s degree in administration, operations management, law, or a related field.
3 to 5 years of relevant experience in contract management, procurement, or subcontract management.
Knowledge of procurement processes and the contract lifecycle.
Experience in drafting, reviewing, and managing contracts and amendments.
Strong understanding of contract compliance requirements and audit standards.
Experience working with multiple stakeholders (internal teams, suppliers, legal, finance).
Familiarity with document management tools and contract tracking systems (e.g., procurement registers, ERP, SharePoint, etc.).
Excellent writing and contract analysis skills.
Strong attention to detail in document management and administrative follow-up.
Ability to manage multiple files simultaneously with accuracy.
Negotiation skills (amendments, clauses, contractual terms and conditions).
Proficiency with office tools (Excel, Word, document management systems).
Strong attention to detail and rigor (key for compliance and audits).
Strong organizational and priority management skills in a dynamic environment.
Excellent communication skills (written and verbal).
Strong teamwork and ability to collaborate with diverse stakeholders.
Analytical skills and sound judgment to assess contractual risks and impacts.

Nice To Haves

Experience in a project-based environment (asset – e.g., collaboration with a PMO).

Responsibilities

Manage the confidentiality process by preparing, negotiating, signing, and archiving non-disclosure agreements (NDAs), and training stakeholders.
Prepare authorization documents (AAF) for subcontracting projects in collaboration with technical teams, the Project Management Office (PMO), and Finance.
Draft subcontract agreements based on approved documentation, ensure their review and validation, and coordinate their acceptance with subcontractors, with support from Legal when required.
Ensure contract compliance and obtain the required approvals from responsible parties, including the Contract Manager.
Collect, verify, and follow up on required subcontractor documents (insurance certificates, compliance documents, etc.).
Ensure full administrative management of subcontracts, from award through to close-out.
Lead contract kickoff meetings to establish collaboration terms with subcontractors.
Maintain rigorous document management by ensuring proper filing, traceability, and archiving of contract documentation in compliance with audit requirements.
Monitor and report on active contracts within established systems.
Prepare, negotiate, and finalize contract amendments, assessing their impact on existing agreements.
Ensure ongoing updates of procurement and contract registers (e.g., Procurement Register).
Contribute to the continuous improvement of processes, tools, and practices in contract management and procurement.
Lead the monitoring of profit-at-risk (PAR) for internal and subcontracted services by proactively managing KPIs to maximize profitability and ensure reliable estimates in the income statement.