Blackstone N1 - Coordinator

Blackstone • San Francisco, CA

3d • $100,000 - $140,000 • Onsite

About The Position

The Coordinator provides administrative support to a small group of professionals on Blackstone’s N1 team in San Francisco. The role also supports team operations, investment committee coordination, onboarding, and events. Responsibilities span calendar and meeting management, travel and expense coordination, administrative hiring and employee onboarding, office and conference room logistics, deal activity support, visitor and technology request coordination, and planning events for the N1 team.

Requirements

• Bachelor's degree.
• At least 5 years in expanded administrative support.
• Exceptional emotional intelligence, collaboration skills, and effectiveness in a fast-paced environment.
• Ability to work autonomously while exercising discretion and sound decision-making on behalf of executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills, including experience managing simultaneous responsibilities and deadlines.
• Experience coordinating complex travel arrangements.
• High degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

Nice To Haves

• Familiarity with Concur.

Responsibilities

• Manage calendars, schedule appointments, confirm internal meetings, and coordinate with other assistants.
• Coordinate client calls and meetings, including preparing and distributing presentation materials.
• Arrange domestic and international travel, including flights, hotels, ground transportation, visas, and related logistics.
• Prepare and process expense reports, track receipts, and allocate project codes.
• Support administrative hiring processes, including interview scheduling, candidate coordination, onboarding preparation, and related logistics.
• Coordinate employee onboarding, including hardware setup, system access, workspace preparation, and other administrative requirements.
• Maintain onboarding processes and track new hire requirements, timelines, and documentation completion.
• Support floor planning and office moves, including seating assignments and coordination with internal partners.
• Manage conference room logistics, including reservations, recurring bookings, setup needs, and issue resolution.
• Support N1 deal activity by organizing committee meetings, tracking updates, and maintaining relevant information.
• Maintain team distribution lists and update team information as needed.
• Coordinate internal and external visitor logistics, including registrations, meeting coordination, and arrival support.
• Manage and track technology-related requests in partnership with internal support teams.
• Plan and execute team events, including dinners, happy hours, volunteer activities, offsites, and other gatherings.
• Lead logistics for broader N1 team events, including setup and breakdown, vendor coordination, special requests, and post-event follow-up.

Benefits

• Comprehensive health benefits, including medical, dental, vision, and FSA benefits.
• Paid time off.
• Life insurance.
• 401(k) plan.
• Discretionary bonuses.
• Certain employees may be eligible for equity and other incentive compensation at Blackstone’s sole discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level