Blackstone N1 - Coordinator

Blackstone • San Francisco, CA

2d

About The Position

The Coordinator provides administrative support to a small group of professionals on the Blackstone N1 team in San Francisco. The role also supports team operations, investment committee coordination, onboarding, and events. Responsibilities include managing calendars and meetings; coordinating client calls and materials; arranging domestic and international travel; processing expenses; supporting hiring and onboarding; assisting with floor planning and office moves; managing conference room and visitor logistics; coordinating technology requests; supporting deal activity and committee meetings; and planning team events. Additional assignments and responsibilities may be required, and duties may change at Blackstone’s discretion.

Requirements

• Bachelor’s degree.
• At least 5 years of expanded administrative support experience.
• Exceptional emotional intelligence and collaboration skills, and effectiveness in a fast-paced environment.
• Ability to work autonomously while exercising discretion and sound decision-making on behalf of executives.
• Advanced proficiency in Microsoft Office, including PowerPoint and Outlook.
• Excellent organizational, multitasking, and prioritization skills, including experience managing simultaneous responsibilities and deadlines.
• Experience coordinating complex travel arrangements.
• High degree of professionalism, confidentiality, and accountability.
• Strong written and verbal communication skills.

Nice To Haves

• Familiarity with Concur.

Responsibilities

• Manage calendars, schedule appointments, confirm internal meetings, and coordinate with other assistants.
• Coordinate client calls and meetings, including preparing and distributing presentation materials.
• Arrange domestic and international travel, including flights, hotels, ground transportation, visas, and related logistics.
• Prepare and process expense reports, including receipt tracking and project code allocation.
• Support administrative hiring processes, including interview scheduling, candidate coordination, onboarding preparation, and related logistics.
• Coordinate employee onboarding, including hardware setup, system access, workspace preparation, and other administrative requirements.
• Maintain onboarding processes and proactively track new-hire requirements, timelines, and documentation completion.
• Support floor planning and office moves, including seating assignments and coordination with internal partners.
• Manage conference room logistics, including reservations, recurring bookings, setup needs, and issue resolution.
• Provide administrative support for N1 deal activity by organizing committee meetings, tracking updates, and maintaining relevant information.
• Maintain team distribution lists and update team information as needed.
• Coordinate internal and external visitor logistics, including registrations, meeting coordination, and arrival support.
• Manage and track technology-related requests in partnership with internal support teams.
• Plan and execute team events, including dinners, happy hours, volunteer activities, offsites, and other gatherings.
• Lead logistics for broader N1 team events, including setup and breakdown, vendor coordination, special requests, and post-event follow-up.

Benefits

• Comprehensive health benefits, including medical, dental, vision, and FSA benefits.
• Paid time off.
• Life insurance.
• 401(k) plan.
• Discretionary bonuses.
• Certain employees may be eligible for equity and other incentive compensation at Blackstone’s discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level